DRAFT MINUTES SUBJECT TO AMMENDMENT
LYDFORD PARISH COUNCIL
MINUTES OF THE MEETING
Held in The Nicholls Hall
Tuesday 20th April 2004
38-2004. Present:
Mr S Powne (Chairman): Mrs R Baker: Mrs S Holland: Mr P Fletcher:
Mrs L Cole: Mrs P Martyn (Vice-Chairman): Mrs K Boyd: Mr DG Evans (Clerk)
Parishioners in attendance: None
Others in attendance: Cllr R Williamson (WDBC): PC G Callender
39-2004. Apologies for absence:
None received
40-2004. Parishioners and Visitors time:
40.1 PC Callender reported that no crime has been reported in the village since his last visit. He asked that the members talk to parishioners about farm thefts as the theft of tools etc from unlocked sheds was on the increase. Mrs Holland enquired if it was legal for children of fourteen years old to be working behind the counter of a shop. PC Callender agreed to investigate the legalities and to have a quite word with the owners of the shop explaining to them the dangers of this practice. The surgeries he has been holding are not being attended, consequently he has ceased to hold them for the time being, instead he will attend the Tuesday drop in whenever he can and the Summer Fayre on 24th July. Mr Powne thanked PC Callender for attending, again on his day off and for the efforts he is putting in to ensure Lydford remains a crime free area.
40.2 Cllr Williamson updated members on activities at WDBC. He also explained that he sits on the Objective 2 committee and will put pressure on the various agencies regarding making Broadband available in Lydford. He also stated that a raft of funding is available at WDBC and DNPA for a variety of uses. He requested that members contact him with ideas for funding and he will attempt to arrange it.
41-2004 Minutes of the previous meeting:
The minutes of the meeting held on Tuesday 16th March 2004 were signed, by the Chair, as a true and accurate record.
42-2004 Matters arising:
42.1 Public conveniences - The offer of Grant Funding from DNPA totalling £444 to enable the toilets to remain open through the winter period was discussed. It was unanimously agreed to accept this offer and to contribute the remainder of the required sum (circa £400) from the precept. It was also agreed to write to DNPA regarding the stone litter bin, adjacent to the toilets, which has again been knocked over by a vehicle.
42.2 Armillary and commemorative plaques - Mrs Martyn reported that the manufactures had recommended that the paint required is Plasti-Kote, Mrs Martyn agreed to purchase a can to enable the paint to be redone. She also reported that the plaques for the Home Guard seats, the Armillary and the Jubilee seat would cost £200. It was unanimously agreed to purchase these. It was also noted that Dr Palmer has stated that the Armillary does not show the correct time. This comment was noted and it was agreed that this is because of the change from Winter to Summer time.
42.3 Common Land and Open Country Provisional Map - It was agreed that all interested parties had now viewed the definitive map and agreed the content. No further action was deemed necessary.
42.4 Agree date for Annual Parish Meeting - The date of Wednesday 26th may commencing at 7.00pm was agreed. The meeting to be held in the WI room.
42.5 Broadband - Mr Powne detailed the extensive talks he and the clerk have held with Broadband4Devon, BT and a wireless provider. A meeting has taken place with e-Hotspot (recommended by Broadband4Devon) which appears to be favourable, however, DNPA are requesting planning approval for the aerial. It was agreed that this should have been established at the outset by Broadband4Devon. As a consequence of this, and other issues, Mr Powne has written to the MP and Greta Madigan of DCC requesting assistance. (It was also reported that the clerk has written to John Burnett MP, The Prime Minister and the leader of the Conservatives , on a personal basis, requesting why BT can be allowed not to upgrade our exchange.) A meeting with the lead partner, DCC, is scheduled for Tuesday 27th April which will be attended by Mr Powne and the clerk. Cllr Williamson requested copies of relevant correspondence to enable him to assist. This was supplied by Mr Powne at the end of the meeting.
43-2004 To receive report from Councillors on respective outside bodies:
43.1 DNPA - Mr Fletcher stated that the next meeting is scheduled for April23.
43.2 Police Authority - No report because no meetings have been held
43.3 Board of School Governors - Next meeting in May
43.4 Southern Link Committee - Next meeting in May
43.5 Nicholls Hall Committee - The latest minutes were circulated
44-2004 Financial report:
44.1 Receive report from Responsible Financial Officer; The clerk reported the following balances;
Current account - £257.25
Deposit account - £2,721.77
Petty Cash - £7.0844.2 The following cheques were authorised:
D Evans clerk £232.56
Draft accounts were circulated and discussed with members being asked to read through them and raise any questions with the Chair or the clerk before the AGM in order that they could be agreed and signed off.
45-2004 Items raised at March meeting for inclusion on this agenda:
45.1 Condition of Lane (Old Saxon Way) at side of Castle Inn - A letter received from DNPA stating that they could not trace the owners of this lane and that it was maintained to the standard required for a Bridle Way was discussed. It was agreed to pass this letter to the landlord of the Castle Inn for his attention.
45.2 Dumping of rubbish on Bridle Way leading to the Old Spring - The clerk confirmed that the DNPA Ranger, Paul Glanville, has investigated this problem and has dealt with the person(s) concerned.
46-2004 Correspondence:
46.1 The clerk explained that Barry Winstanley will no longer be cutting the grass in the village; as a consequence the clerk has contacted other people for quotes. A Mr Liversedge has supplied a quote to cut around the Home Guard seats and the Triangle; however, he has included this within the quote to St Petrocs for maintaining the church yard. The clerk will contact Mr Liversedge and request a separate quotation for the work to be carried out for the Parish Council.
47-2004 Planning application:
47.1 Downtown farm - An application to increase the size of the approved agricultural workers dwelling was discussed with no objections being received. (Please note that the following day a request from a quorum of members was received asking for this decision to be re-considered. The Chair, in conjunction with Mr Fletcher and Mrs Martyn requested that this application be refused, on the grounds that the addition would take the property back to the size of the original application which was refused.)
47.2 Mucky Duck - The application to increase the number of dwellings from six to seven was refused.
48-2004 Items raised for inclusion on the May agenda:
48.1 Charges from WDBC for the removal of large household items.
48.2 The Triangle and War Memorial areas - Raised by Mrs Baker
49-2004 To agree the date of the next meeting:
The date of Tuesday 18th May which will be the AGM was agreed commencing at 7.00pm.
The date of Wednesday 26th May was agreed for The Annual Parish Meeting commencing at 7.00pm
There being no further business the meeting was formally closed by the Chair at 9.15pm.
DG Evans
Clerk to the Parish Council -----------------------------------------------------------
21 April 2004
Signed as a true and accurate record ……………………
Date ………………….
.....................................................
(Mr S Powne - Chairman)