DRAFT MINUTES SUBJECT TO AMMENDMENT
LYDFORD PARISH COUNCIL
MINUTES OF THE MEETING
Held in The Nicholls Hall
Tuesday 18th May 2004
49-2004. Present:
Mr S Powne (Chairman): Mrs R Baker: Mrs S Holland: Mr P Fletcher:
Mrs L Cole: Mrs P Martyn (Vice-Chairman): Mrs K Boyd:
Mr DG Evans (Clerk)
Parishioners in attendance:
None
Others in attendance: Cllr R Williamson (WDBC): Mr A Ellacott
(representing Mr and Mrs B Lavis)
50-2004. Apologies for absence:
PC G Callender: Mr I Sykes (Rector)
51-2004. Parishioners and Visitors time:
51.1 Cllr Williamson reported that a new Mayor has been appointed, Mrs Christine Grills. He stated that he has spoken to Stephen Gills, planning officer for WDBC, and reports that all notices regarding the planning applications for the Mucky Duck have been copied to this council. Cllr Williamson also reported that he has investigated the possibilities of funding
for pavilion repairs at the sports field with WDBNC Community Fund expressing an interest in the granting of such funding.
51.2 Due to the absence of PC G Callender no report was available.
52-2004. Minutes of the previous meeting:
The minutes of the meeting held on Tuesday 20th April 2004 were signed, by the Chair, as a true and accurate record.
53-2004. Matters arising:
53.1 Public Conveniences - The members unanimously agreed that the issue of cleaning costs, as supplied by WDBC in a letter date 16th March 2004, were the figures used in the preparation of an application to DNPA for grant funding for winter opening and for the setting of precept. It was therefore felt that the increased costs submitted by WDBC should be borne by them. (The costs advised in March, from Mr D Inman, being £887 for cleaning costs through the winter period of five months. The costs now being advised are £1264 for the same period. As this equates to a 42.50% increase the members felt that WDBC should be asked to clarify and justify this increase.) It was also unanimously agreed that as the total cleaning costs, as reported by WDBC, amounted to £3033.60 against a cost of £1332 paid by WDBC to the parish council in previous years for the cleaning, a 128% increase. The Borough Council should clarify this increase, especially as the exercise to move the responsibility for cleaning back to WDBC was to enable a saving to council tax payers.
53.2 Broadband - Mr Powne reported on the positive meeting he, and the clerk, had had with Bluewire Communications. Bluewire will now communicate with DNPA regarding any planning issues for the aerials. 53.3 Litter bin in Castle car park - The clerk reported that DNPA had stated it was not their responsibility but the responsibility of WDBC. It was agreed that the clerk would progress this matter with WDBC. 53.4 Plaques - Mrs Martyn showed the new plaques for the Home Guard seats, the Flag Pole and the Jubilee seat on the Granite way. Mr Powne, in conjunction with a local builder, will place them onto the respective items.
54-2004 Receive Chairman's report:
54.1 The chairman reported on the various issue that had occurred during his term, especially Low Cost Housing. He thanked all the members for their support and stated that, in his opinion, Lydford parish council was a pro-active council.
55-2004 To receive report from Councillors on respective outside bodies:
55.1 DNPA - Mr Fletcher stated that he has attended a meeting on April 23rd. The authority is striving to increase bed nights, currently 88% are day visitors and only 12% stay overnight.
55.2 Police Authority - No report because no meetings have been held
55.3 Board of School Governors - No report to hand
55.4 Southern Link Committee - Next meeting June 24th
55.5 Nicholls Hall Committee - The funding application for background heating is in place.
56-2004 To elect the Officers of the Council for 2004/05:
56.1 Chairman - Nominations were received for Mr Powne from Mr Fletcher and seconded by Mrs Holland. No other nominations were received. The vote for Mr Powne was unanimous. Accordingly, Mr Powne took the Chair.
56.2 Vice-Chairman - Nominations for Mrs Martyn were received from Mrs Boyd and seconded by Mrs Baker. No other nominations were received. The vote for Mrs Martyn was unanimous.
56.3 Responsible Financial Officer - Nominations were received for Mr Evans (clerk) from Mr Powne and seconded by Mrs Martyn. No other nominations were received. The vote for Mr Evans was unanimous.
Councillors to represent Lydford PC on outside bodies for 2004/05:
56.4 DNPA - Mr Fletcher
56.5 Police Authority - Mrs Holland
56.6 Board of School Governors - Mrs M Barkell (School secretary)
56.7 Southern Link Committee Mrs Martyn and Mrs Cole
56.8 Nicholls Hall Committee - Mrs Boyd
56.9 Planning sub-committee - It was unanimously agreed that all planning applications should be seen by all members at all times.
57-2004 To receive Financial report:
57.1 The clerk circulated balances as follows;
Current - £24.69
Flexi - £5,496.77
Petty cash - .4857.2 The following payments were authorised:
D Evans Clerk - £232.56: Annual Insurance - 321.28: Grass cutting, T Liversedge - £30.00: Postage etc £40.57: Continental Engravers (plaques) £236.78. (it was unanimously agreed to use T Liversedge for the grass cutting around the Home Guard seats and the Triangle for 2004/05)
It was unanimously agreed to move the .48p in
petty cash into the current account and for the clerk to claim postage etc on
a regular basis using the expense claim forms.)
57.3 To agree and sign off accounts for 2003/04.
The accounts, as presented, were unanimously agreed and accepted with the Chair
signing them.
58-2004 Correspondence:
58.1 An invitation from DCC for Lydford to be a pilot village for a scheme to provide Internet Access for villagers was discussed. It was unanimously agreed to support this initiative if a suitable venue could be found. Mrs Holland and Mrs Boyd agreed to present this to the Nicholls Hall Committee at the next meeting.
58.2 An invite received from the developers of the Mucky Duck, inviting members to look around the completed project was discussed. Mr Powne agreed to organise a suitable date for those interested in attending.
58.3 A letter received from The Sports Field Committee requesting a letter of support from the PC to assist their grant application was read out. It was agreed that a letter should be sent, supporting the application for funds to enable an electricity supply to be installed.
59-2004 Planning applications:
59.1 Downtown Farm - It was agreed to withdraw the objection (by a majority) submitted last month on the grounds that the information received from DNPA regarding the size of the third set of amended plans was not in fact correct. On close inspection of all three sets of drawings the plans submitted in April to amend the sizes and add a garage are some thirty square metres less in floor area than the original plans. It was agreed to write to DNPA requesting that the objection placed by this council be reversed and that the amended plans are submitted to Full Committee.
59.2 Mucky Duck Stopping Up Order - Mr Fletcher felt strongly that the objection from this council should not have been withdrawn. Mr Powne stated the reasons why it was deemed correct to do so.
60-2004 Items raised at April meeting for inclusion on this agenda:
60.1 The Triangle and War Memorial areas - It was agreed to establish costs for the planting of bulbs into the Triangle area. Mrs Baker requested permission to place fresh flowers on the War Memorial and generally look after this area. It was agreed that this was perfectly acceptable.
61-2004 Items raised for inclusion on the June agenda:
61.1 Height of bushes around Moorside garage
61.2 Verge outside of Mr and Mrs Wharnetts
61.3 Sitting of new bridle path signs.
61.4 Establish rules on painting of properties inside the preservation area and the use of coloured tiles when re-roofing.
62-2004 To agree the date of the next meeting:
The date of Tuesday 15th June was agreed commencing at 7.00pm.
There being no further business the meeting was formally closed by the Chair at 9.30pm.
DG Evans
Clerk to the Parish Council .................................................................................
25 May 2004
Signed as a true and accurate record
Date
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(Mr S Powne - Chairman)