DRAFT MINUTES SUBJECT TO AMMENDMENT
LYDFORD PARISH COUNCIL
MINUTES OF THE MEETING
Held in The Nicholls Hall
Tuesday 21st September 2004
89-2004.Present:
Mr S Powne (Chairman): Mrs R Baker: Mrs S Holland: Mr P Fletcher:
Mrs L Cole: Mrs P Martyn (Vice-Chairman): Mrs K Boyd:
Mr DG Evans (Clerk)
Parishioners in attendance:
Mrs M Harris
Others in attendance: Cllr R Williamson (WDBC): PC G Calendar: Revd. Ian Sykes (Rector)
90-2004. Apologies for absence:
All present
91-2004. Parishioners and Visitors time:
91.1 Questions from the floor - The Rector detailed the recent expenditure to the roof of St Petrocs and the further work this had revealed as being necessary. He wished to record his thanks to villagers for the continued support of the Church Fabric Fund and that the recent Flower Festival raised £1,500. His finished by airing his concerns regarding some of the Headstones in the Church Burial ground, which under current Health & Safety legislation required attention. A detailed risk assessment will be carried out shortly by the stonemasons which will cost in the region of £200. He requested that the Parish Council give consideration to awarding a grant to assist the PCC in this work. The Chair stated that he would ensure that this matter was placed on the next agenda for full consideration. (The Rector left at this point).
91.2 PC G Calendar gave his report on crime in the village as two crimes in the last two months. One of which was the drilling out of the cash box from the telephone kiosk outside of The Nicholls Hall. He recently conducted a speed check at the entrance to the cycle-way and found four motorists exceeding the 30mph limit. These were spoken to and advised accordingly. He stated that he has had his area increased and now covers Horrabridge and Lewdown in addition to the parishes he already covers.
91.3 Cllr Bob Williamson reported that the Public Conveniences in the village are no longer considered to be a problem. The Chair stated that although they have now been refurbished he had strong concerns as to the future funding of them. Cllr Williamson stated that WDH are about to conduct a survey into housing need in the village again. The Chair stated that this would be placed onto the next agenda. Cllr Williamson gave an overview on the recent survey carried out by some horse riders at the Skit lane A386 junction. Cllr Williamson stated that the petition instigated by Cllr Moyse had been refuted by the Local services group as a large proportion of the signatures were from areas outside of Lydford. It was agreed that the PC should receive a copy of this survey from Local Services Group when available. The Chair stated that it was unacceptable for Cllr Moyse (WBBC Councillor for Burrator) to write a personal letter to LSG re: Skit lane on headed paper from WDBC. Cllr Williamson agreed that this was totally unacceptable. The Chair requested that Cllr Williamson speak to Cllr Moyse about this and other issues and request that she stops meddling in affairs of this village by using her authority as a WDBC for another parish. Cllr Williamson agreed to do this and to report back to the members with his findings.
92.2004 Minutes of the previous meeting:
The minutes of the meeting held on Tuesday 20th July 2004 were signed, by the Chair, as a true and accurate record.
93.2004. Matters arising:
93.1 NPower CFL scheme - The clerk reported that the free light bulbs are being distributed.
93.2 Tree Warden - It was agreed that it may be beneficial to invite this person to a meeting to discuss the role.
93.3 Home Guard seat - It was agreed that all seats in the village should have a safety check carried out on them.
94.2004 Receive report from Councillors on respective outside bodies:
94.1 DNPA - Mr Fletcher reported no meetings had been called to attend.
94.2 Police Authority - Mrs Holland stated that no meetings had been called.
94.3 Southern Link - Mrs Martyn and Mrs Hill stated that the next meeting was on Thursday 23 September which they will attend.
94.4 Nicholls Hall - Mrs Holland explained that the background heating quotation had been accepted with work due to be completed by the end of October as grant funding for the majority of the cost has been agreed.
95.2004 To receive Financial report:
95.1 The clerk circulated balances as follows;
Current - £225.70
Flexi - £4273.01
Petty cash - .4895.2 The following payments were authorised:
D Evans £217.56 - Clerk exps - £15 - Stationery £6.72 - Grass cutting £45 and Internal Audit costs £12.39
96.2004 Correspondence:
96.1 Concern was expressed regarding the letter from Mr Hanson to Brian Beasley at DNP regarding the cutting back of trees at his property. It was agreed that Brian Beasley should be invited to the next meeting of the PC to clarify this situation and explain the current policy on trees.
96.2 A letter from Mr and Mrs Carpenter of Maylin regarding a request to cut back the crown of an Ash by 20% was discussed. It was felt that this tree should be reduced by 50% or removed as it is considered to be a danger. The clerk was requested to write to Mr and Mrs Carpenter offering support for removal if they so wished.
96.3 A grant application from the Cricket Club was received for practice nets with an anticipated cost of £250. Mrs Martyn felt that this should not be considered until a copy of the most recent accounts was available. This was agreed and the Chair offered to advise them accordingly.
97.2004 Planning applications:
The following applications were considered and after due and careful consideration the following comments were made:
97.1 Conversion of barn to three bed roomed dwelling - Lowermead. No objections to this proposal were raised. The proposed new vehicular entrance serving the existing property and the conversion was considered to be a much needed safety aspect on this busy section of road.
97.2 Erection of new agricultural workers dwelling on land at Henscott - (Mrs Cole declared a pecuniary interest in this application and offered to leave the room. The Chair invited her to remain but stated that she could not take part, unless requested, in any discussion and had to abstain from any vote on the application.) It was agreed that as this dwelling was intended to be sited behind the existing large agricultural buildings on the site it would not be obtrusive. Mrs Boyd felt that this council should support one of the few working, family occupied, farms in the area to enable the son to stay in the area and continue the family tradition of farming. It was agreed that no objections would be raised to the proposal.
97.3 Conservatory - Glenuig - No objections received.
97.4 Replacement garage - Langworthy - No objections received.
97.5 Amendments to New dwelling on Highdown - No objections received
97.6 Sewage Treatment Works - No objections to the proposed temporary compound to be erected in the car park. Work due to commence on the 27th September with completion by December 23rd.
98.2004 Items raised at July meeting for inclusion on this agenda:
98.1 Agree councillor's areas of responsibility in the village
The following areas were discussed and allocated to specific members:
98.1.1 WI Garden - Mrs Martyn
98.1.2 Road signs - Mrs Boyd
98.1.3 Notice Boards - Mrs Holland
98.1.4 Home Guard seats - Mrs Baker
98.1.5 War Memorial and Triangle - Mr Powne
99.2004 Items raised for inclusion on the October agenda:
99.1 Proposed feasibility study by WDH
99.2 Clerk salary review
99.3 Cricket Club grant application
99.4 St Petrocs grant request re: headstones
99.5 Condition of Notice Boards
99.6 Youth Club
99.7 Skit lane survey
99.8 Flower bulbs for Triangle
99.9 VE Day Celebrations
100.2004 To agree the date of the next meeting:
The date of Tuesday 19th October 2004 was agreed commencing at 7.00pm.
There being no further business the meeting was formally closed by the Chair at 9.30pm.
DG Evans
Clerk to the Parish Council .............................................................................
26th September 2004
Signed as a true and accurate record
Date
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(Mr S Powne - Chairman)