DRAFT MINUTES SUBJECT TO AMMENDMENT
LYDFORD PARISH COUNCIL
MINUTES OF THE MEETING
Held in The Nicholls Hall
Tuesday 16th
January 2007
1-2007 Present:
Mrs L Cole: Mrs P Martyn: Mrs K Boyd (Chairman): Mrs L Ellicott (Vice-Chairman) Mrs S Holland and Mr DG Evans (Clerk)
Parishioners and others in attendance:
Mr P Glanville (DNPA) and one member of the public
2- 2007 Apologies
for absence:
Cllr A Hoskins: Cllr J Soul: PC Reed: Mr P Fletcher and Mr S Powne
3-2007 Parishioners
and Visitors time:
3.1 Questions from the floor – None raised
3.2 Report from the Police – In the absence of PC Read the Clerk detailed the recent meeting he has had with the new PCSO who is the ex Traffic Warden from Tavistock. He will be responsible to PC Read who remains our main contact.
4-2007 To approve the
minutes of the previous meeting:
4.1 The minutes of the meeting
held on Tuesday 19th December 2006 were signed, by the Chairman of that meeting, as a true and
accurate record.
5-2007 Matters arising:
5.1 Camping & Caravan Club planning application – The clerk detailed communications with Mr G Cox QC MP who has offered his assistance in this matter. It was unanimously agreed that the clerk should write to Mr Greenaway the Environmental Health Officer, requesting that he attends the February meeting to present the promised update to the members.
5.2 Parish Plan – The inaugural meeting is to be held on the 17th January, the clerk confirmed that he has received acceptance from all people written to with the only ones not able to offer a representative being the School, The Friends of the School, The School Governors and the Bell ringers.
5.3 Book of Recollections – It was confirmed that every property has now received a copy. A proposal from Mr Powne, presented in his absence by Mrs Ellicott, to give the surplus copies to the school for distribution to the children was rejected however it would be revisited once the following options were explored. It was agreed that Mrs Holland would have some available at the Drop In for sale and that The Chair would draft an article for the Parish Mag detailing the availability of spare copies which are for sale at £5 each. All proceeds to be split four ways as agreed and minuted (134.2) at the December meeting.
5.4 ING Award – The date of the official presentation was detailed as being the 20th January at 10.30 am. All members were requested to be present with the clerk tendering his apologies through holiday commitments. Mrs Ellicott confirmed that the exploratory dig would be held on Saturday 10th February, again all members were requested to be present.
5.5 Definitive Map Review – It was agreed that the proposal received from Caroline Pengelly of DCC regarding the path from East Cleave to Raddon would be put to Mr S Powne to advise.
5.6 Fence outside of Toilet Block – The clerk reported that this is in hand. (Paul Glanville arrived at this point.)
5.7 Captain Hunters Plaque – The Clerk reported that he has made contact with Mr Alex Hunter (Nephew of Captain Hunter) who has the original mould. Mr Hunter has obtained quotations for re-casting of a new plaque, in bronze, and has offered to pay the transportation costs for the mould to be transported to North Wales for re-casting. The cost of the new plaque will be in the region of £1,200 plus vat. The Clerk offered to investigate the possibilities of available funding.
6-2007: Receive
report from Councillors on respective outside bodies:
6.1 DNPA – No meeting
6.2 Police Authority – No meeting
6.3 Southern Link – No meeting
6.4 Nicholls Hall – Mrs Boyd reported that the next Bistro night is scheduled for 2nd February.
7.2007 - Receive financial report:
7.1 The following balances were reported and payments authorised:
Current account - £2,018.18
Deposit account: £5,866.46
Clerk– £353.68: RBL Poppy Wreath £20.00: Mainly Stationery £24.08
A grant has been awarded for £2,025 for the Parish Plan which has been paid into the Flexi account.
Provisions to the accounts are: Elections £400 – Parish Plan £2025 – Sports field grant £250 – Ring & Ride grant £50 – CAB grant £50 – St Petrocs grant (grave restorations) £250.
(Mrs Ellicott left the meeting at this point, the clerk confirmed that
the meeting had sufficient numbers to form a Quorum
8.2007 - Correspondence:
8.1 Web site – The clerk circulated the figures showing that the Lydford Parish Council web site is achieving some 1,200 visits per month which culminate in 6,000 plus pages being read. It was agreed that these figures are amazing for such a small village.
8.2 West Devon Mayoral Awards – No nominations were received.
8.3 Highway management – New contact details were circulated and it was agreed that these would be published in the next issue of the Parish mag. (The Chair agreed to submit these details.)
8.4 New signage for Bus stops – The clerk was requested to establish the size of the proposed signs and what is meant by “Bus cages”.
9.2007 - Planning applications:
9.1 No new applications were received; however confirmation regarding the refusal of the gates at Highdown was discussed. It was agreed that the clerk, on behalf of the members, would write to DNPA stating that this council does not agree with the decision and still questions the legality of the “anonymous” letter of objection from “concerned residents”.
10.2007 - Items raised at the last meeting
for inclusion on this agenda:
10.1 None received
11.2007 – Items raised for inclusion on the
February Agenda:
11.1 Nothing raised
12.2007
- To agree the date of the next meeting:
12.1 The date of Tuesday 20th February 2007 was agreed commencing at
7.00pm
There being no further business the meeting was formally closed by the
Chairman at 8.00 pm.
DG Evans
Clerk to the Parish Council 26th January 2007
Signed as a true and accurate record……………………Date………………….
(Chairman)