DRAFT MINUTES SUBJECT TO AMMENDMENT
LYDFORD PARISH COUNCIL
MINUTES OF THE MEETING
Held in The Nicholls Hall
Tuesday 20th
February 2007
13-2007 Present:
Mrs L Cole: Mrs P Martyn: Mrs K Boyd (Chairman): Mrs L Ellicott (Vice-Chairman): Mr S Powne: Mrs S Holland: Mr P Fletcher and Mr DG Evans (Clerk)
Parishioners and others in attendance:
Four parishioners & Mr G Greenaway (WDBC Environmental Health)
14-2007 Apologies
for absence:
PC Reed & Paul Glanville
15-2007 Parishioners
and Visitors time:
Mr Greenaway was welcomed by the Chair who then presented his report. He detailed the meetings that have taken place between C&CC, SWW and himself. The remedial work at the camp site will commence in March and will be completed prior to the site re-opening. The sump in the existing tank will be re-profiled and a time switch fitted. This will enable the tank to be pumped out hourly rather than the current 7 to 32 hours pump out. Work to the Waste Treatment Works will commence in April which will mainly be to the filter beds. The work to the C&CC site will enable them to be pumped out on a regular basis. He stated that he would have no hesitation in pursuing a statutory notice if things do not improve. He considered that both parties are working closely together. Mr Powne queried the embargo, placed on the village by SWW, stating that no new houses will be built and that they, like him, will be keeping a watching brief on the situation. Mr Greenaway stated that he would forward written detail of his comments made tonight. Mr Fletcher queried why a site the size of this did not have its own treatment works. Mr Greenaway stated that the C&CC have a right of discharge, granted to them by SWW and this could only be withdrawn if SWW compensated them accordingly. He agreed that in an ideal world it would be preferable for the C&CC to be self contained, however the owners are going to carry out the required work and are not refusing to do it. He reiterated that the EH Dept has to give them the opportunity to see if the proposals work, if they dont he will have no hesitation in requesting that the tank at the C&CC is emptied weekly. The Chair stated that she did not feel that the EH was backing parishioners. The Chair also considered that the issue of the smells emanating from the sewerage system could be a Public Health Issue and was also concerned that it was not allowing parishioners to enjoy the amenity of their homes. She concluded by stating that immediate action should be taken, prior to the site re-opening, or enforcement orders should be considered. Mr Powne stated that, in his opinion, Cllrs Hosking and Moyse should be asked to represent the views of this council at the next DNPA Planning meeting. (Resolved)
.
16-2007To approve the
minutes of the previous meeting:
133.1 The minutes of the meeting
held on Tuesday 15th January 2007 were signed, by the Chairman, as a true and accurate record of the
proceedings.
17-2007 Matters arising:
17.1 C&CC site The Chair detailed the informal meeting held to discuss the amended plans for the amenity block. Mr Powne suggested that Cllr Moyse (WDBC Cllr for Burrator) should be formally asked if she would represent the views of this parish at the next DNPA planning meeting. The reason for this, he explained, is that since the unfortunate illness of Cllr Williamson this parish has not had a Borough Cllr representing its views. (Mr Powne acknowledged that Cllr Soul had been seconded to the role but as he had only been present at two meetings he considered that Cllr Soul did not have the time available to represent Lydford on this important issue.)
17.2 Parish Plan The minutes of the inaugural meeting of the Steering Group were circulated and Mrs Ellicott announced that the role of Chairman will be taken by Mrs Judith Gannon. Mrs Ellicott also requested that approval be given to the appointment of Mrs Maria Jones as secretary on an honorarium of £500 for fifty hours work or less, with the rate of £10 per hour being paid in excess of this amount. Proposed Mrs Ellicott: Seconded Mrs Boyd All in favour. Resolved.
17.3 ING Award The exploratory dig in conjunction with DNPA archaeology dept was successful. The proposal to place some of the money into a reserve account for future maintenance was discussed and agreed to raise again once final costings for the restoration are known. It was agreed that Mrs Ellicott will obtain quotations from solicitors in order for the parish council to register the ownership of the land in its name. Mrs Ellicott also agreed to draft a schedule of work in conjunction with Mrs Martyn. It was announced that DNPA will provide granite sets free of charge. Mrs Martyn detailed a conversation she has had with Mr Petitt who has expressed concern over the intended restoration work. It was agreed that Mrs Martyn will explain to him the extent of the intended work and to invite him to participate in future digs, thus enabling him to be assured first hand as to what is actually happening.
17.4 - Fence outside toilets The clerk explained that he has now ascertained that this is the responsibility of DNPA and not WDBC. Accordingly he has advised Mr Tony Halse at DNPA requesting his attention to the damage.
17.5 Captain Hunters Plaque The clerk updated the members on the progress towards attaining funding for the replacement.
17.6 Closure of rural Post Offices Mrs Ellicott requested members to write to Mr Blair supporting this valuable asset to village life. It was also reported that the mobile Post Office in the Nicholls Hall was experiencing problems with its BT connection, apparently this has not worked properly since it was opened. The clerk was requested to write to Post Office Counters expressing the concern of members over this and to remind them about the rent they agreed to pay, which as yet has not been forthcoming.
18-2007: Receive
report from Councillors on respective outside bodies:
18.1 DNPA Next meeting 22nd June
18.2 Police Authority No meeting
18.3 Southern Link Next meeting 15th March.
18.4 Nicholls Hall Mrs Boyd reported she and Mrs Holland had attended a meeting regarding the grading of Village halls and requested a letter of support from the PC to enable the Nicholls Hall to enter the hallmark grading scheme and for funding bids for the WI room and kitchen. Members will attend First Aid and Food Hygiene courses. Funding continues well.
19.2007 - Receive financial report:
136.1 The following balances were reported and payments authorised:
Current account - £1620.42
Deposit account: £3841.46
Parish Plan £2025.00
Saxon Well - £10,000.00
The following cheques were authorised: Clerk £267.84: Nicholls Hall, room rent, £60.00: Mainly Stationery £24.08
Provisions held as shown on sheet circulated to members
20.2007 - Correspondence:
20.1 MOD Disturbance payments Mrs Martyn and Mrs Cole reported on the meeting they attended to discuss the renewal of the MOD licence in 2012. They have a questionnaire to complete before the next meeting, which they will attend, on the 15th March.
20.2 Forthcoming elections Mr Powne expressed concern that the CD circulated by the clerk, detailing the election procedures, had not been acted on. He considered that an article should be placed into the Parish magazine, by the Chair. This was unanimously agreed. He also considered that if new people did not come forward to stand then Lydford could find itself without a Parish Council.
20.3 A letter received from WDBC regarding the winter opening of the public conveniences was read out. The clerk was requested to clarify how long the toilets may be closed for if the Borough Council insists on raising the parish element.
20.4 A letter received from the clerk, tendering his resignation, was read out by the Chair. The Chair stated that she, on behalf of the council reluctantly accepted the resignation.
21.2007 - Planning applications:
21.1 None to hand
22.2007 - Items raised at the last meeting
for inclusion on this agenda:
22.1 None received
23.2007 Items raised for inclusion on the
March Agenda:
23.1 Drains outside of Bolts House
24.2007
- To agree the date of the next meeting:
24.1 The date of Tuesday 20th March 2007 was agreed commencing at 7.00pm
There being no further business the meeting was formally closed by the
Chairman at 9.00 pm.
DG Evans
Clerk to the Parish Council 26th February 2007
Signed as a true and accurate record Date .
(Chairman)