DRAFT MINUTES SUBJECT TO AMMENDMENT
LYDFORD PARISH COUNCIL
MINUTES OF THE MEETING
Held in The Nicholls Hall
Tuesday 20th
March2007
25-2007 Present:
Mrs L Cole: Mrs L Ellicott (Vice-Chairman): Mr S Powne: Mrs S Holland: Mr P Fletcher and Mr DG Evans (Clerk)
Parishioners and others in attendance:
Seven parishioners
26-2007 Apologies
for absence:
PC Reed, Cllr A Hoskins, Mrs P Martyn & Mrs K Boyd (Chairman):
27-2007 Parishioners
and Visitors time:
Representation was received from representatives of the South West Riders Group. A pack containing suggestions to improve riding facilities in Lydford was presented which will be circulated around members for discussion at the April meeting. Mr Powne questioned the costs and how horse riders and cyclists go together and was informed that it works on the Camel Trail so should work here.
28-2007To approve the
minutes of the previous meeting:
133.1 The minutes of the meeting
held on Tuesday 20th February 2007 were signed, by the Chairman, as a true and accurate record of the
proceedings.
29-2007 Matters arising:
29.1 C&CC site Mr Powne reported on the recent planning meeting he attend at DNPA and the clerk read out the letter received from Mr Chris France detailing the queries raised by this council. As this will also appear under planning the Chair moved on to other items. Mr Fletcher proposed a vote of thanks to Mr Powne for the amount of personal time he has devoted to this issue which was unanimously agreed.
29.3 ING Award The clerk circulated the new bank account form and it was agreed that the signatories should be the same as for the current account, namely; the clerk, Mr Powne & Mrs Cole. The Chair noted that she has received an approximate quote from solicitors of £500 to register the land into the name of Lydford PC. It was unanimously agreed that Mrs Ellicott should obtain an accurate quotation and that she should proceed with the registration providing it does not exceed £500. Resolved. The required work should be placed into a tender form and submitted to three companies for quotation. One of these companies to be the Sports Field Committee who have expressed a desire to be included as they wish to tender for the work. It was agreed that the tender form should be formulated by Mrs Cole and Mrs Martyn who are the nominated leaders on this project. Resolved.
29.4 - Fence outside toilets The clerk stated that no progress has been made on this.
29.5 Captain Hunters Plaque The clerk updated the members on the progress towards attaining funding for the replacement.
29.6 Applications for the position of clerk The Chair stated that she and two other members will meet to agree a shortlist for interview.
29.7 Bus Stop signs Concern expressed regarding the sitting of the two new signs with the clerk requested to advise Highways to either move them or remove them.
30-2007: Receive
report from Councillors on respective outside bodies:
30.1 DNPA Next meeting 22nd June
30.2 Police Authority No meeting
30.3 Southern Link Attended by Mrs Martyn and Mrs Cole with Mrs Cole passing a pack to the clerk for circulation amongst members for the next meeting.
30.4 Nicholls Hall Mrs Holland reported on funding bids for the WI room and the kitchen.
31.2007 - Receive financial report:
31.1 The following balances were reported and payments authorised:
Current account - £1268.50
Deposit account: £3841.46
Parish Plan £2025.00
Saxon Well - £10,000.00
31.2 The following cheques were authorised: Clerk £261.00
Provisions held as shown on sheet circulated to members
32.2007 - Correspondence:
32.1 MOD Disturbance payments Mrs Martyn and Mrs Cole reported on the meeting they were due to attend and that no one else turned up. They did see Col. Clarke who gave no reason for his non-attendance. It was agreed to send a letter to Col. Clark expressing the concern of this council at the wasted time this had caused.
32.2 A reply was received from Post Office Counters regarding the lack of service through the electronic terminal not working. It was agreed that the response was appalling.
32.3 An invite from The Mayor was received for a representative to the Civic Service. It was unanimously agreed that the Chairman, Mrs Boyd, should represent this council at it. The clerk was requested to respond accordingly.
32.4 Confirmation of the Precept was received from WDBC.
33.2007 - Planning applications:
33.1 Crossfields No objection providing proposed roof tiles are in accordance with DNPA.
33.2 C&CC 0 Low level lighting It was unanimously agreed to object on the grounds that they are still to high and they should be t ground level and that no mention is made as to the wattage size of the bulbs. It was also agreed that either a timer device or sensors should be used.
34.2007 - Items raised at the last meeting
for inclusion on this agenda:
34.1 Drainage adjacent to Bolt House It was unanimously agreed to write to Highways requesting attention to the drainage as it now runs off into Bolt House from the road.
35.2007 Items raised for inclusion on the
April Agenda:
35.1 Proposed horse trails
36.2007
- To agree the date of the next meeting:
36.1 The date of Tuesday 17th April 2007 was agreed commencing at 7.00pm
36.2 It was agreed that the Annual Parish Meeting will be held on Tuesday 10th April in the Nicholls Hall commencing at 7.00pm.
Mr Powne extended his apologies for the April meeting and this being his last meeting wished to thank the retiring clerk for his professionalism and guidance during his time as chairman.
There being no further business the meeting was formally closed by the
Chairman at 8.30 pm.
DG Evans
Clerk to the Parish Council 21st March 2007
Signed as a true and accurate record Date .
(Chairman)