Draft Minutes subject to confirmation

MINUTES OF THE MEETING

Held in the Nicholls Hall on Tuesday 15th September 2009

 

 

1. Present:

Cllrs J Gannon (Chairman), S Holland (Vice-Chairman), L Cole, C Moriarty,

Parishioners and others in attendance:  

Nine members of the public were in attendance.

 

1.1 Apologies for Absence:

            Apologies were given by Cllr J Brookes and I Hammerton

 

1.2 Parish Clerk

The chairman announced the sad death of the Clerk, Annie Martin and that there is to be a memorial service on 28th October in the church at Midday.

 

1.3 Declaration of Interests:

The Chairman declared in interest in the planning application at Lydford Gorge.

 

2.1 Police report:

            Deferred as no police in attendance.

 

2.2 Parishioners and Visitors Time:

            2.2.1 gates and fencing at Mill Cottage

Concern was expressed by Parishioners regarding the gates and fenceing at Mill cottage.  The Chairman explained that this issue was in hand with the National Park and Devon County Council

            2.2.2 Footpath from Prescombe farm to the Village

A group of Parishioners are seeking to gather evidence as to whether this path should be a footpath or a bridlepath and asked if the parish council had any records that may assist.  The Parish Council have no records of this nature and the parishioners were advised to seek help from the county records office or the Devon County Council rights of way office.

2.2.3 Speeding in the village

The excess speed of traffic through the village has been causing much concern to parishioners.

Cllr Holland reported that a speed check had taken place in Lydford recently and it is believed 17 cars were offending in one hour and one person was issued with a warning.  After discussion it was agreed that if the Parishioners wished to obtain details of a community speed watch scheme or a school watch scheme to see if it might be introduced in Lydford the Parish Council would lend its support.

it was also explained by Councillors that any member of the public could attend the Police meeting held in Okehampton or Tavistock to voice their concerns.  Dates and times are displayed on the Notice Board.

 

 

3.0 To approve the minutes of the previous meeting:

3.1 The minutes of the meeting held on Tuesday 16 June 2009 were approved and signed by the chairman as a accurate record

3.2 The minutes of the meeting held on Tuesday 21 July 2009 were approved and signed by the chairman as a accurate record

 

4.0 Matters Arising:

4.1 Highways, Parking and Traffic Issues including possible Bus Shelter –

Discussed under questions from the floor

4.2 Parish Plan update – A meeting has had to be rearranged for October

4.3 Granite Way – Nothing received regarding the consultation regarding horses using the granite way or the extension at Bridestowe station

4.4 Draft Brief for Councils website – To be deferred until the new clerk is in place

 

5.0 Receive Reports from Councilors on respective outside bodies:

5.1 DNPA – Ms Moriarty/Mrs Holland – No Meeting.

5.2 Police Authority – No Meeting.

5.3 Southern Link Committee – Mrs Holland: A meeting is to be held on 17th September

5.4 Nicholls Hall Committee – Mrs Boyd: 

5.4.1 the floor of the main hall has beeen polished and repainted

5.4.2 the bistro on the 4th September “a touch of Italian” was a success.

5.4.3 the committee have employed a part time cleaner

5.5 West Devon Borough Council – Cllr McPhie:

Cllr McPhie not present.

Cllr Holland had attended a meeting at WDBC  re internet access sites in rural settlements.

It was noted that there is a internet access point at Lydford CP Primary School

6.0  Finance:

87.1: There are two payments to be made.  There being no responsible financial officer until a new clerk is appointed, The chairman is to obtain the parish council finance details  A.S.A.P

87.2: Notice of conclusion of audit and certified annual return.  The Audit commission have returned the signed form with no comments dated 7th August 2009.  The parish council will sign the notice and display it for 14 days.  The audit commission report can be viewed in the hall.

 

7.0 Correspondence

7.1 Correspondence requiring action or decision:

            1.  Correspondence from parishioners  requiring a reply:  None

2.  Green Fund Grants:  The letter was noted

3.  Tavistock Community Football Club: No support given at present

4.  Councillor resignation:  Iain Hammerton has resigned as a councillor and the vacancy will be advertised

5.  Applications for Parish Clerk: 6 application have been received, the council will consider the applications and invite those suitable to interview.

 

7.2 Correspondence for Information Only

·        Parish emergency planning workshops

·        Village Green

·        Community council for Devon – minding our business conference

·        CCD review

·        Dartmoor access forum request for new members

·        Consent to discharge at Lydford gorge

·        Change of terms of business Lloyds bank account

               

8.0 Planning Applications

8.1 Report of planning decisions received:

·        Raddon Barton (13051/2009/TAV) – Granted

·        Demolition and rebuild at Heather - Granted

8.2 note withdrawal of application for new agricultural access (0272/09)

            8.3 Consider planning application at Lydford Gorge (0384/09)

8.4 Report on planning applications responded to since last meeting:

·        Amended drawings at Heather (0232/09)

·        Installation of Photovoltaic panels at the School (0355/09)

8.5 Recent applications received after publication of the agenda: None           

 

9.0  Items raised at the previous meeting for inclusion on this agenda:

            There were none.


10. Items raised for inclusion on the next Agenda

·        Appointment of a new parish clerk

·        Vacancy for a parish councilor

11.0 To agree the date of the next meeting:

The date of Tuesday 20th October 2009 was agreed commencing at 7.00 pm.

 

There being no further business the meeting was formally closed by the Chairman at 8.05pm.

 

Pat Martyn – Stand-in Clerk                                                                         21 July 2009

 

Any Parishioners wishing to raise relevant matters are welcome to speak during the 15 minutes preceding the Council meeting (subject to a maximum of 5 minutes per person and 15 minutes of discussion time in total)

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