Lydford Parish Council
Minutes of the Meeting held on Tuesday
20th October 2009
Present: Cllrs Gannon, Boyd, Holland, Cole, Moriarty & Brookes. Cllr McPhie, West Devon Borough Councillor and 8 members of the public.
The Minutes of the Meeting were taken by the Clerk, Mrs Luke.
The Chair, Cllr Gannon invited members of the public to speak. Concerns were raised over continued speeding through the village and the Community Speed Watch Scheme was discussed. Dog fouling was also raised and the burning of green waste on bonfires, as both issues are a nuisance. Cllr Gannon advised that she would mention these points in her article for the next Parish Magazine. A complaint was raised that Western Power Distribution had installed poles over a field which was recognised as a designated site for an ancient hillfort and whether they had, for courtesy, notified English Heritage or National Trust of the works. There was a discussion over this and it was noted that WPD have statutory powers for such works and it was unknown to the Parish Council whether any bodies had been notified.
Cllr Gannon opened the meeting at 7.20pm.
1. Apologies
None.
2. Declarations of
Interest
Cllr Holland advised that she is a neighbour of the tree applications on the Agenda.
3. To approve the Minutes
of the Meeting held on 15th September 2009.
The Minutes were approved and signed by the Chair.
4. Matters arising from
the Minutes.
None.
5. Reports from Outside
Bodies
Cllrs Holland & Moriarty advised that they were unable to get to the Police Meeting due to late notice of the meeting.
It was noted that the next Southern Link Meeting was 3rd November.
Cllr Boyd reported that all was well with Nicholls Hall with the next Bistro Night being held on 30th October. New members would be welcomed to the Committee.
6. Borough Councillors
Report
Cllr McPhie gave her report which covered: funding and budgeting, shared services, Boundary Review & Waste Management.
7. Finances
a) Bills for Payment. It was agreed to pay the outstanding bills which included a re-direction of post to the new Clerk for 3 months.
b) Summary of Accounts. A draft summary had been prepared by the Clerk, which will be draft until she has received the statements.
8. Planning
Applications
a) Application for
tree works at Castle Lea
A brief discussion took place and it was agreed no objection.
b) Application for
tree works at Southgate Cottages
A brief discussion took place and it was agreed no objection.
c) Consent of Application 0355/09 Installation
of 30 photovoltaic solar panels,
Lydford Primary School, Lydford
The consent was noted.
9. Application for
Co-Option
Cllr Gannon reported that she had received an application for Co-Option however had temporarily misplaced it. It was agreed that Cllr Gannon would recover the application and give to the Clerk for the next meeting in November.
10. Correspondence
The summary had been previously circulated to the Councillors with a copy available at the meeting.
Item One regarded a request for information, in particular for draft minutes of Parish Council Meetings. This was discussed and agreed that the policy of the Parish Council is that the Clerk prepares draft minutes that are checked with the Chair. The draft minutes are then circulated with the next meeting agenda seven days before the next meeting. It was agreed that at this circulation point, draft minutes would also be sent to any parishioner requiring a set prior to the meeting. The notice boards and website would be updated with Minutes once approved and signed by the Chair.
Item Three regarded a request for donation from Citizens Advice Bureau. The Clerk was asked to check when the last donation was given to them and report at the next meeting.
11. Agenda Items and Date
of next Parish Council Meeting
Items were agreed as follows: Precept 2010/2011, Application for Co-Option. Date of next meeting to be 17th November 2009.
12. Urgent additional
business by leave of the Chair.
None.
The Meeting was closed at 9pm.
Signed Date