DRAFT MINUTES SUBJECT TO AMMENDMENT
LYDFORD PARISH COUNCIL
MINUTES OF THE MEETING
Held in The Nicholls Hall
Tuesday 19 th April 2005
39-2005 Present:
Mr S Powne (Chairman): Mr P Fletcher: Mrs L Cole:
Mrs P Martyn (Vice-Chairman): Mrs K Boyd: Mr DG Evans (Clerk)
Parishioners in attendance:
One member of the public was present and Mr A Hoskings Prospective Lib Dem candidate for DCC.
40-2005 Apologies for absence:
Mrs S Holland
41-2005 Parishioners and Visitors time:
No questions were raised
42-2005To approve the minutes of the previous meeting:
42.1 The minutes of the meeting held on Tuesday 19 th March 2005 were signed, by the Chairman, as a true and accurate record.
43-2005. Matters arising:
43.1 Receive progress report on Notice Boards – The clerk reported that two Notice Boards have been removed and are currently “drying out”. The first one to be repaired will be re-instated outside the Nicholls Hall and the second one will be placed, as previously agreed, adjacent to the Home Guard seat outside Downtown Farm. Mrs Martyn stated that concern from parishioners has been expressed to her about this new site as a consequence it was agreed to place it there for a six month trial period to ensure it was a suitable position.
43.2 The co-option of a councillor to fill the vacancy was discussed with the clerk detailing the procedure for carrying this out. It was agreed that the closing date for applications would be 11 th May and that if more than one application was received then formal interviews would be carried out with the successful candidate being co-opted at the next meeting on 17 th May.
43.3 Dartmoor Inn crossing of the A386. It was agreed that the priorities for this junction are: Lowering of Speed limit to 30mph – Flashing signs – Speed cameras – Village Gateway – Develop a Community Access Plan. It was agreed to send this list to Brian George of Highways and invite him to a future meeting.
44-2005: Receive report from Councillors on respective outside bodies:
44.1 DNPA – Mr Fletcher reported that the next meeting was scheduled for April 2005. The clerk agreed to ascertain the exact date.
44.2 Police Authority – As Mrs Holland was absent the Clerk sought advice as to who would deal with the request regarding the updating of Neighbourhood Watch details. It was agreed to pass the form to Mr Ted Lyons as co-ordinator for his completion. It was also agreed that a further letter should be sent to the Chief Constable requesting a response to the members previous letter.
44.3 Southern Link – The minutes of the meeting held on 17 th march were circulated and read.
44.4 Nicholls Hall – Mrs Boyd reported that bookings continue to flourish and that ideas for the enhancement of the WI room were sought. Mrs Boyd also detailed the vacancy that is currently unfilled on the hall committee and that volunteers would be having a spring clean on the 21 st May.
45.2005 - Receive Financial report:
45.1 The clerk circulated balances as follows;
Current - £482.88
Flexi - £3,563.35
Petty cash - .4845.2 The following payments were authorised:
Clerk – £232.86 – Fixed expenses £15 – Stamps £2.68
46.2005 - Correspondence:
46.1 Insurance renewal – The clerk was requested to seek quotations for increasing the insured amounts for the War memorial and the Home Guard seats.
46.2 It was proposed by Mr Fletcher and seconded by Mrs Martyn that this Parish Council should object to the proposal to turn the bridleway by Bolts House into a Bridleway Open To All traffic on the grounds of its unsuitability for vehicles.
47.2005 – Planning applications:
47.1 Half Acre extension – No objection
47.2 Abricotine extension – No objection
48.2005 -Items raised at the last meeting for inclusion on the April agenda:
48.1 Annual parish meeting – The Chairman detailed the topics he intended to report on at this meeting next week.
48.2 VE Day Celebration – It was agreed to place this on the May agenda for a decision to be taken as to which projects to proceed with if no funding is forthcoming. The clerk agreed to copy the application he has placed with Home Front Recall and circulate in the next envelope.
49.2005 - Items raised for inclusion on the May agenda:
49.1 VE Day Celebrations
49.2 Neighbourhood Watch
49.3 Insurance
49.4 Waste Treatment Works
49.5 Chapel lane hedges
49.6 Tree warden – Invite to meeting
50.2005 New plaques for Home guard seats
50.1 The Chairman proposed a vote of thanks for the work Mr Connybeare has carried out in installing the new plaques to all seats in the village. The clerk was requested to write to Mr Connybeare accordingly.
51.2005 - To agree the date of the next meeting:
51.1The date of Tuesday 17 th May 2005 was agreed commencing at 7.00pm
There being no further business the meeting was formally closed by the
Chairman at 9.05 pm.
DG Evans
Clerk to the Parish Council .......................................................... 22 April 2005
Signed as a true and accurate record……………………Date………………….
(Mr S Powne - Chairman)