DRAFT MINUTES SUBJECT TO AMMENDMENT
LYDFORD PARISH COUNCIL
MINUTES OF THE MEETING
Held in The Nicholls Hall
Tuesday 15th February 2005
13-2005 Present:
Mr S Powne (Chairman): Mrs S Holland: Mr P Fletcher:
Mrs L Cole: Mrs P Martyn (Vice-Chairman): Mrs K Boyd:
Mr DG Evans (Clerk)
Parishioners in attendance:
A total of three members of the public were present.
14-2005 Apologies for absence:
PC G Calendar
15-2005 Parishioners and Visitors time:
15.1 Mrs Brickl spoke about the proposal to turn the Bridle path at the side of Bolts House into a Byway Open to All Traffic (BOAT) . She stated that an appeal had been raised which has gone before an Inspector but this had been dismissed. She distributed letters regarding the new proposals and a letter from Alun Michael proposing to re-visit the proposals for turning ancient bye-ways, previously used by horse and cart and shown on the Tithe Map for 1786. She was thanked by the Chairman and agreed by the members that a copy of this map should be sought.
15.2 Receive report from Cllr Williamson (WDBC) - As Cllr Williamson was not present no report was received.
15.3 Receive report from PC Calendar - As PC Calendar had tended his apologies no report was available.
16-2005 Receive letter from Mrs R Baker:
16.1 A letter, received from Mrs Baker, was read out by the Chairman. In it Mrs Baker tended her resignation from the Parish Council. A general discussion was held during which all present expressed their regret at Mrs Baker's decision. The Chairman stated that he would be sorry to loose her as her comments and commitment to Parish affairs was personally valued by him. All present agreed and felt that they should have the opportunity to talk with Mrs Baker and seek the withdrawal of her resignation. It was agreed that the resignation of Mrs Baker would not be accepted until such time as everyone present has had the opportunity of talking with her. At the request of those present the clerk detailed the route for filling the vacancy, should Mrs Baker decide not to withdraw her resignation.
17-2005 To approve the minutes of the previous meeting:
17.1 The minutes of the meeting held on Tuesday 18th January 2005 were signed, by the Chairman, as a true and accurate record.
18-2005. Matters arising:
18.1 Receive progress report on Notice Boards - The clerk reported that one Notice Board had been removed and was currently "drying out". This Notice Board will be re-instated on the triangle of land by Downtown farm, subject to consent from the owners.
18.2 Tree warden - The clerk reported on conversations held with WDBC regarding this scheme. He awaits confirmation of who has been appointed in the village.
18.3 Progress on Chapel lane - The Chairman reported on his visit, with Stuart Hannaford, to see the problems in this lane. He then arranged a meeting with English Heritage and DNPA on site. Both agencies agreed that the hedgerow needs coppicing and enquired as to who owns it. The Chairman informed them that he felt it was owned by English Heritage. As a consequence, both agencies have promised to establish if funding is available to assist in the required work.
18.4 Cutting of verges - Highways, under the guidance of Colin Hicks, have commenced the tidying up of those verges highlighted to them by the members. It was agreed to request that the gully by Lydford House Hotel was cleared of debris on a regular basis.
18.5 SWW - The Chairman had no further information to offer on the planned mains supply upgrade.
19-2005: Receive report from Councillors on respective outside bodies:
19.1 DNPA - Mr Fletcher reported that the next meeting was scheduled for April 2005.
19.2 Police Authority -the meeting held on 3rd February was attended by Mrs Holland and the Chairman. They reported that they raised the specific question regarding the increased geographic area of PC Calendar. It was reported that the Assistant Chief Constable stated that he was not aware of this and that no changes in geographic areas of Beat managers was authorised unless he had personally agreed it. Mrs Holland reported that the meeting was well attended with all parishes present sharing the same concerns as Lydford. Mrs Martyn reported that this item was an Agenda item for the next Southern link Committee meeting scheduled for March. The clerk reported on the conversation he had with Superintendent Brander today. Too date no communication had been received, as promised by the Chief Constable, from Chief Inspector Steer regarding the concerns expressed to the Chief Constable.
19.3 Southern Link - Next meeting scheduled for March
19.4 Nicholls Hall - Mrs Boyd, the new Chairman of the Nicholls Hall Committee, gave a report on the February meeting. In it she reported that possible improvements to the stage were being considered and that charges for the hire of the hall, to those outside of the village, were likely to be increased slightly to cover the additional costs of heating oil etc. It was also reported that bookings for the hall were on the increase and that the Treasurer, Mr Paddy Rowden, was currently unwell but that he had agreed to continue as Treasurer.
20.2005 - Receive Financial report:
20.1 The clerk circulated balances as follows;
Current - £108.06
Flexi - £4,663.35
Petty cash - .4820.2 The following payments were authorised:
Clerk - £232.86 - Fixed expenses £15 - Stamps £3.36 - Transfer of £600 from Flexi to Current account - Tavistock Ring & Ride - £50 and 50% of Subscription to SLCC.
21.2005 - Correspondence:
21.1 Ring & Ride Grant request - It was agreed that this should be supported, however, the members felt that the profile of this facility should be raised within the village. The clerk was requested to seek posters and editorial for the next issue of the parish magazine. It was also agreed that the grant awarded for £50 should be reviewed in twelve months time in line with the usage of the facility.
22.2005 - Planning applications:
22.1 Pruning of damaged and overgrown trees at Mr and Mrs Stock - No objection.
22.2 Conservatory and Garden chalet - Haretor - Mrs Martyn, as the owner of the neighbouring property, declared an interest and was allowed, by the Chairman, to stay for the discussion. No objections.
22.3 Mrs Holland raised the "garage" recently built at Bridge House Lodge and that she felt it was not as approved. It was agreed that the external finish was unacceptable and not as authorised and that the garage this was supposed to replace has not been demolished, again as agreed.
22.4 SWW Treatment Works - The Chairman stated that the tank installed is not as approved as it is constructed from stainless steel and the plans show it to be a concrete humus tank.
22.5 The clerk was requested to advise Mr Graham Wall of DNPA of the concerns raised.
23.2005 -Items raised for inclusion on the February agenda:
23.1 Footpaths in the village and the Postman's path
23.2 Junction of A386 at Dartmoor Inn - The clerk was requested to seek the plans previously offered from Mr Brian George of LSG in order that the members can suggest improvements for this dangerous junction.
23.3 VE/VJ Day celebrations - The Chairman and clerk detailed the proposals suggested at the Public meeting held in January. The clerk detailed the proposed bid for grant funding that he is currently compiling. The weekend of 20/21 August was agreed as the date for the celebrations.
24.2005 - Items raised for inclusion on the March agenda:
24.1 Castle Car park
25.2005 - To agree the date of the next meeting:
25.1 The date of Tuesday 15th March 2005 was agreed commencing at 7.00pm
There being no further business the meeting was formally closed by the
Chairman at 9.10pm.
DG Evans
Clerk to the Parish Council ..............................................................................
16th February 2005
Signed as a true and accurate record……………………Date………………….
.................................................. (Mr
S Powne - Chairman)