DRAFT MINUTES SUBJECT TO AMMENDMENT

 

LYDFORD PARISH COUNCIL

MINUTES OF THE MEETING

Held in The Nicholls Hall

Tuesday 17th January 2006

1-2006 Present:

 Mrs L Cole: Mrs K Boyd (Vice-Chairman):  Mrs S Holland: Mr S Powne (Chairman): Mrs L Ellicott - Mr P Fletcher - Mrs P Martyn 

 Mr DG Evans (Clerk)

Parishioners in attendance:

One member of the public was present plus

2-2006 Apologies for absence:

 PC K Reed

3-2006 Questions from the floor:

            None raised

4-2006To approve the minutes of the previous meeting:

4.1 The minutes of the meeting held on 20th December were signed as a true and accurate record.

5-2006 To receive report from the Police:

5.1 In the absence of PC Reed the clerk read out an e-mail received from PC Reed stating that since December he had received eight calls to the area of which seven related to dogs or the road works. The other call concerned an incident that is being dealt with by another force.  

6-2006 Matters arising:

            6.1 A progress report on the book of recollections was sought. The Chairman detailed current progress and circulated a draft. He will now take this to the printers to enable it to be completed.

            6.2 Resiting of the Post Office – No change was reported, the clerk was requested to contact Mr Pound of Post Office Services for a progress report.

            6.3 No recent communication has been received from DNPA regarding the unauthorised building work at Bridges House and the Waste Treatment Works. The clerk was requested to write to Dr N Atkinson with copies to Cllrs Williamson and Hosking seeking a progress report.

            6.4  A licence for the seat at West Grange has been obtained, the Chairman requested the clerk to talk with Messrs Friend and Holland to confirm that they are going to repair it as discussed.

            6.5 Lydford Conservation Area – The report from DNPA is still being circulated amongst members.

            6.6 Road work at Lake Hill – The clerk was requested to contact Mr George of Local Services Group and seek a response to the letter sent before Christmas detailing queries the members sought answers on. It was further agreed that drainage work at Shellaford and at the cycle way still need attention. The clerk was requested to write and copy Cllr Williamson in order to seek his support for this work.

7-2006 Receive reports from Councillors on respective outside bodies:

            7.1 DNPA – He awaits notification of the next meeting dates.

            7.2 Police Authority – No meeting held

            7.3 Southern Link Committee – The minutes will be circulated in the next envelope. It was also felt that Dr Meryk, Chairman of the Standards Committee, should be invited to a meeting as soon as possible in order to clarify the situation regarding Declaration of Interest by Trustees/ Committee members on other organisations in the village.

7.4 Mrs Boyd detailed the events that had been arranged and that at the next meeting it was intended to draft a timetable of repair and maintenance for the Hall for the forthcoming year.

8-2006 To receive financial report:

            8.1 The clerk circulated balances as follows;

            Current - £148.72

            Flexi - £6618.95

            8.2 The following payments were authorised for December:

Clerk – £239.70 – Stamps £3.60 – PC costs £15

9.2006 - Correspondence:

            9.1 A letter received from WDBC regarding Raddon Bungalow was read out. In it WDBC state that whilst the property is classified as an Agricultural Bungalow it does not have an Agricultural Tie on it.

            9.2 Register of Members Interests – Members were remained of the need to update the register of Interests whenever circumstances change. It was agreed to circulate the amendments forms in the next envelope.

10.2006 - Planning applications:

            10.1 None to hand

11.2006 - Items raised for inclusion on this agenda:

11.1 Work being carried out at the Caravan Park and amount of units the site is licensed for. DNPA do not consider that the work being carried out requires planning permission however they have asked the enforcement officer to check on the work when next in the area. The clerk was requested to write to WDBC to establish how many pitches the park is licensed for. He was also requested to write to Roger Stokes in an effort to establish what will happen with the sewage tanks this year.

11.2 Bridge at the cycle way – See 6.6

11.3 Shellaford cottages – See 6.6

11.4 Bridle Way at side of Bolts House – The clerk was requested to write to Tim Freeman from Local Services Group for an assurance that this area is being monitored.

11.5 Highdown/MOD/Lydford Commoners – As no Commoners had come forward to make an official complaint it was considered that this item be dropped from the menu.

12.2006 – Items raised for inclusion on the February agenda:

            12.1 80th Birthday of Her Majesty the Queen

            12.2 Proposed changes to prisoners’ rights to vote

            13.2006 - To agree the date of the next meeting:

            13.1 The date of Tuesday 21stth February 2006 was agreed commencing at 7.00pm. (Mrs Boyd tended her apologies as she will be away on holiday.)

 

There being no further business the meeting was formally closed by the

Chairman at 8.40 pm.

                      

 

 

 

 

 

DG Evans

Clerk to the Parish Council                                                  20 January 2006

 

 

 

 

Signed as a true and accurate record……………………Date………………….

                                         (Mr S Powne - Chairman)

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