LYDFORD
PARISH COUNCIL
MINUTES
OF THE MEETING
Held in The Nicholls Hall
Tuesday 21st June 2005
67-2005 Present:
Mrs L Cole: Mrs P Martyn: Mrs K Boyd (Vice-Chairman): Mrs S Holland: Mrs L Ellicott
Mr DG Evans (Clerk)
Parishioners in attendance:
Three members of the public were present, Cllr A Hosking DCC and Cllr R Williamson WDBC.
68-2005 Apologies for absence:
Mr S Powne (Chairman): Mr P Fletcher
69-2005 Parishioners and Visitors time:
Mr Hannaford expressed his concern regarding the condition of the BT telephone box and its state of cleanliness inside. He stated that at one time the Chairman of the Parish Council used to keep it clean. It was agreed that the clerk would contact BT regarding this.
In the absence of the Chairman, Mr Powne,
the Vice-Chairman, Mrs Boyd took the Chair and declared the meeting open.
70-2005To approve the minutes of the
previous meeting:
70.1.1
The minutes of the meeting held on Tuesday 17th May were
signed, by the Chairman, as a true and accurate record. Mrs Martyn requested
that the proposal passed at this meeting regarding dual hatted members had
not been minuted. It was proposed by Mrs Martyn, seconded by Mrs Ellicott and
unanimously agreed that the signed statement on this matter should be attached
to these minutes. Resolved.
71-2005 Matters arising:
71.1 Receive progress report on Notice Boards The clerk reported on the progress, stating that it was hoped that the re-furbished second board should be re-instated outside the Nicholls Hall in the next week.
71.2 Dartmoor Inn crossing improvement Nothing to report.
71.3 VJ Day celebration All items progressing.
71.4 Neighbourhood Watch Mrs Holland stated that she is progressing a meeting with PC Reed and PC Frost in an effort to hold a meeting to agree new coordinators.
71.5 Sewage problems The clerk reported on progress made with SWW who do not feel it is their problem as they believe the smell is emanating from the Camping and Caravan Club site. Cllr Williamson stated that he has been dealing with this through WDBC whom he considers are the appropriate authority for this problem. He requested that all correspondence should be channelled through him to enable him to get things sorted. Cllr Hosking reported that he had written to SWW and agreed with the clerk that SWW should not be allowed to wash their hands and attempt to move the problem to other authorities. (The clerk stated that the smell was emanating from sewage pipes owned and maintained by them. They also contracted to the Camping and Caravan Club for the removal of raw sewage via this pipe work.) Cllr Williamson stated that he has arranged for a review with WDBC which will be carried out in August. The clerk reported that correspondence has been forwarded to the new MP for the area Mr Geoffrey Cox and, to date, no response has been received. Cllr Williamson stated that he has been in touch with the MP who, because of the pressure of settling into his new role, does not view this issue as a high priority. Cllr Williamson continued by stating that only one complaint had been logged from parishioners. The Chairman stated that one complaint is one too many and this whole issue needed resolving quickly. The Chairman continued by requesting that the clerk write to the Director responsible at the Camping and Caravan Club and seek his assistance, along with the Environmental Health at WDBC. Copies of correspondence to be sent to SWW and to Cllrs Hosking and Williamson. The Chairman finished by stating that in her opinion this was a management problem at the Camping and Caravan Club site and they should be given the opportunity to respond to the Parish Council.
72-2005 Receive reports from Councillors on
respective outside bodies:
72.1 DNPA No report given.
72.2 Police Authority Mrs Holland ( See 71.4)
72.3 Southern Link Committee Regrettably neither Mrs Martyn or Mrs Cole could attend the last meeting, the minutes of this meeting will be circulated to members when available.
72.4 Nicholls Hall Committee Mrs Boyd reported that the water leak had been located and repaired, a decorating party (consisting of a few committee members) has re-painted the inside and that Paddy Rowden (Treasurer) was recovering from his recent operation.
73.2005 - Receive financial report:
73.1 The clerk circulated balances as follows;
Current - £4030.94
Flexi - £6584.35
Petty cash - .48
73.2 The following payments were authorised:
Clerk £254.30 Fixed expenses £15 Grass cutting £30 VJ Day Prizes (Go-Karts) £111.88 Mainly Stationery £132.88 VJ Day Deposit on Marquee £431.46
74.2005 - Correspondence:
74.1 A letter from a Mr Wroth of Springers Vale Down complaining about the speed of traffic at this point was read out and agreed that this item should be placed onto the July agenda.
75.2005 - Planning applications:
75.1 Office extension for Lydford Primary School Mrs Martyn declared an interest in this matter and was invited to stay by the Chairman. No objections.
76.2005 - Items raised for inclusion on the
July agenda:
76.1 A386 Vale Down
76.2 Consideration for a sign on A386 stating @Vale Down@.
76.3 VJ Day update
66.2005 - To agree the date of the next
meeting:
66.1 The date of Tuesday 10th July 2005 was agreed commencing at 7.00pm
There being no further business the meeting was formally closed by the Chairman at
8.15 pm.
DG Evans
Clerk to the Parish Council 24 June 2005
Signed as a true and accurate record Date .
(Mr S Powne - Chairman)