DRAFT MINUTES SUBJECT TO AMMENDMENT
LYDFORD PARISH COUNCIL
MINUTES OF THE MEETING
Held in The Nicholls Hall
Tuesday 15th March 2005
26-2005 Present:
Mr S Powne (Chairman): Mrs S Holland: Mr P Fletcher:
Mrs L Cole: Mrs P Martyn (Vice-Chairman): Mrs K Boyd:
Mr DG Evans (Clerk)
Parishioners in attendance:
A total of three members of the public were present.
27-2005 Apologies for absence:
PC G Calendar: Cllr R Williamson (WDBC)
28-2005 Parishioners and Visitors time:
28.1 Receive report from Cllr Williamson (WDBC) - As Cllr Williamson was not present no report was received.
28.2 Receive report from PC Calendar - The clerk reported on behalf of PC Calendar who had stated that with immediate effect he would no longer be the Community Beat manager for Lydford. He also informed the clerk of a possible theft of 3,500 litres of diesel from the local garage which was being investigated. It was unanimously agreed that PC Calendar had, in his time as Beat manager, carried out his role in a professional and caring manner and his departure from the village was deeply regretted. The clerk was requested to write to him thanking him for his efforts and to copy the Chief Constable.
29-2005 Receive letter from Mrs R Baker:
29.1 A letter, received by hand today, from Mrs Baker was read out by the clerk. In it she stated that she did not wish to rescind the letter of resignation submitted to the February meeting of the council. The clerk asked the members if they wished to accept this letter of resignation. Messrs Holland and Martyn stated that Mrs Baker is sorry to do this, especially as she had been elected by her fellow parishioners to the position of councillor. Both Mrs Holland and Mrs Martyn felt that people should be able to express an opinion without it affecting the workings of the parish council. This was agreed by those present. It was proposed by Mrs Boyd and unanimously agreed that the letter of resignation should be, reluctantly, accepted, this was Resolved. The clerk again ran through the procedure required to obtain a replacement.
30-2005 To approve the minutes of the previous meeting:
30.1 The minutes of the meeting held on Tuesday 15th February 2005 were signed, by the Chairman, as a true and accurate record, save for the following amendment to 16.1: Delete from 6th line commencing "All present…" to the 7th line ending "….her resignation." This to be replaced with "All present agreed that the Chairman should talk with Mrs Baker to seek the withdrawal of her resignation." This amendment was written in on the minutes and signed by the clerk and the Chairman.
31-2005. Matters arising:
31.1 Receive progress report on Notice Boards - The clerk reported that one Notice Board had been removed and was currently "drying out". This Notice Board will be re-instated on the triangle of land by Downtown farm, subject to consent from the owners. It was suggested that to the right hand side of the Home Guard seat would be a good position for it.
31.2 SWW - The upgrade work has now commenced and will mean disruptions to supply for some weeks. Mr Fletcher raised concern at the mess being left behind them by the contractors. The clerk was requested to write to SWW and seek assurances that this will be cleared up before the contractor leaves the area. Concern was also raised that SWW have stated that the bridge near the Mucky Duck will have to be closed to traffic for a period of time. Mrs Holland was concerned as to how the service bus would operate if this is to be the case. The clerk was requested to write to the bus company requesting information as to the hourly service.
31.3 Dartmoor Inn crossing of the A386 - Large scale maps of this junction have now been received from SW Highways and the members were requested to think of ways of improving this junction, bearing in mind that little, if any, funding is currently available. The clerk agreed to circulate them in the next envelope to enable each member to draw their" wish list" on them.
32-2005: Receive report from Councillors on respective outside bodies:
32.1 DNPA - Mr Fletcher reported that the next meeting was scheduled for April 2005.
32.2 Police Authority -. No meeting dates available
32.3 Southern Link - Next meeting scheduled for 17th March
32.4 Nicholls Hall - Mrs Boyd, the new Chairman of the Nicholls Hall Committee, stated that it continues to thrive.
33.2005 - Receive Financial report:
33.1 The clerk circulated balances as follows;
Current - £295.74
Flexi - £4,063.35
Petty cash - .4833.2 The following payments were authorised:
Clerk - £232.86 - Fixed expenses £15 - Room rent £65.00
Provisions for the end of year accounts will be £140 for grant awarded to St Petrocs for Headstone safety check.
34.2005 - Correspondence:
34.1 Best kept Village competition - It was agreed not to enter.
34.2 Footpath meeting May 18th - It was agreed to attain a copy of the Tithe Map and to confirm the booking with Mrs Pengelley.
34.3 no response has been received from DNPA regarding the work carried out at Bridge house Lodge, the clerk was requested to write again stating the concerns raised.
34.4 Concern was again expressed regarding the stainless steel tank that has been installed by SWW at the Waste Treatment Works which is not as detailed in the plans passed by this council.
34.5 A response from Graham Wall was read out regarding the pot holes on the Castle Car Park.
35.2005 - Planning applications:
35.1 Forest lodge two storey extension - No objections
35.2 New pavilion Lydford Sports Field - Mrs Holland and Messrs Powne and Fletcher
declared interest in this which were agreed were non-pecuniary. Mrs Martyn assumed
the Chair and all present agreed that they were excellent and this parish council
was happy to offer its support.
36.2005 -Items raised at the last meeting for inclusion on the March agenda:
36.1 None raised
37.2005 - Items raised for inclusion on the April agenda:
37.1 VE Day Celebrations
37.2 Annual parish meeting - April27th
38.2005 - To agree the date of the next meeting:
38.1 The date of Tuesday 19th April 2005 was agreed commencing at 7.00pm
There being no further business the meeting was formally closed by the Chairman
at 8.30 pm.
DG Evans
Clerk to the Parish Council .......................................................21st
March 2005
Signed as a true and accurate record……………………Date………………….
................................................. (Mr
S Powne - Chairman)