DRAFT MINUTES SUBJECT TO AMMENDMENT
LYDFORD PARISH COUNCIL
MINUTES OF THE MEETING
Held in The Nicholls Hall
Tuesday 16th May
2006
57-2006 Present:
Mr S Powne (Chairman): Mr P Fletcher: Mrs L Cole:
Mrs P Martyn: Mrs K Boyd (Vice-Chairman) : Mrs S Holland: Mrs L Ellicott
Mr DG Evans (Clerk)
Parishioners and others in attendance:
Five members of the public were present and Cllr J Soul WDBC (Standing in for Cllr Williamson)
58-2006 Apologies
for absence:
PC Reed and Cllr A Hosking (DCC)
59-2006 Parishioners
and Visitors time:
59.1 Cllr Soul introduced himself and stated that will act as a locum Borough Councillor to Lydford whilst Cllr Williamson is unwell. He detailed the work carried out at WDBC and that two motions have been recently passed regarding Rural Post Offices and the reduction in the number of committees. It was considered appropriate to set up a Rural and Community Committee to assist rural areas and the residents within. He felt that as regards to Lydford he was starting with a blank sheet. The Chair offered to send copies of the recent minutes to him and stated that the only problems at the moment were regarding the Caravan Site and the lack of information from WDBC regarding the number of pitches they are licensed for. Cllr Soul offered to take up this issue on behalf of the members. The Chair offered the best wishes of the members to Cllr Williamson and hoped that he would have a full and speedy recovery.
59.2 Mr Hannaford enquired as to what was happening regarding the lane leading to the Old Well. The Chairman explained that a meeting was due to be held with English Heritage to discuss the problems he had raised previously. Mr Hannaford also stated that the Spring was not operating properly and the Chairman agreed to seek assistance from DNPA on this. Insurance of the granite trough was also raised.
59.3 The clerk, on behalf of the organisers of the Lydford Flower and Vegetable show, requested the parish council underwrite the costs for this event, likely to be around £150. He explained that it was anticipated that the event will be self financing but that they had no money in hand if it was not. Mr Powne declared a pecuniary interest at this point as he has tended for the production of the schedules. Mrs Holland declared a non-pecuniary interest. The remaining members eligible to vote agreed unanimously to support this village event and to underwrite the costs to a maximum of £150. Resolved.
No further questions were raised and the Chair duly called the meeting to order at 7.15pm.
60-2006To approve the
minutes of the previous meeting:
60.1 The minutes of the meeting held on Tuesday 21st April 2006 and those from The Annual Parish meeting held on the 2nd May were signed, by the Chairman, as a true and accurate record.
61-2006 Matters arising:
61.1 Stuggy Lane As detailed a meeting will be held this week which Mr Powne will attend.
61.2 The Chairman detailed the costs being incurred for the winter opening of the toilets especially for the cleaning of them which is now quoted as £3,000 per annum. The clerk detailed the grant awarded by DNPA of £674.50 for 50% of the winter costs which he will now draw down.
62.2006 Receive report from Chairman for
year 2005/06:
The Chairman referred those present to the report he had presented at the Annual Parish Meeting.
63.2006 To elect the Officers of the
Council for 2005/06:
63.1 Chairman Nominations were received for Mrs Boyd by Mrs Holland which was seconded by Mrs Ellicott. No other nominations were received with the vote for Mrs Boyd being unanimous. Mrs Boyd duly took the Chair from Mr Powne.
63.2 Vice-Chairman Nominations for Mrs Ellicott were received from
Mr Powne and seconded by Mrs Cole. No other nominations were received. The vote for Mrs Ellicott was unanimous.
63.3 Responsible Financial Officer Nominations were received for Mr Evans (clerk) from Mr Fletcher and seconded by Mr s Ellicott. No other nominations were received. The vote for Mr Evans was unanimous.
Councillors to represent Lydford PC on outside bodies for 2006/07:
63.4 DNPA Mr Fletcher
63.5 Police Authority Mrs Holland
63.7 Southern Link Committee Mrs Martyn and Mrs Cole
63.8 Nicholls Hall Committee Mrs Boyd
64-2006:
Receive report from Councillors on respective outside bodies:
64.1 DNPA Mr Fletcher reported that he had recently attended the Community Forum at DNPA and that Mr Chris French is now the Head of Planning. Mr French has requested copy correspondence regarding Bridge House Lodge and the Waste Treatment Works as he was unaware of the problems as raised by Cllr Hosking. Mr French denied the accusation made by Cllr Hosking that DNPA would not take on SWW regarding the unauthorised work carried out. Mr Fletcher then detailed the other three questions raised as follows:
1. Links and Contacts DNPA have recently enhanced the web site and considered that this should be raised at a future date.
2. Will DNPA support a Parish Plan It was stated that the Sustainable Development Fund would support this.
3. Affordable Housing Mr Fletcher queried the informal criteria applied by DNPA in the past and was told by Mr French that all criteria applied to Affordable Housing is formal. Any such housing built must be offered to local residents who have lived or worked in the parish for five years, if no one qualifies then it will be offered out to adjoining parishes. Mr Fletcher stated that a lady present, believed to be from Mary Tavy, asked why WDBC was relocating people from outside the area to her village. Mr Powne asked Mr Fletcher if Mr French would be visiting parish councils. Mr Fletcher stated that this was his intent to which Mr Powne felt that he should be invited to attend Lydford as a matter of urgency. This was agreed by all present.
64.1.3 Contd. Mr Fletcher Then explained that the Chairman of the Community Forum had spoken to him and stated that he should not bottle up concerns and that he should not wait till the next meeting before raising them. He requested that Lydford PC should advise DNPA of concerns as they arise. Mrs Martyn enquired as to why the Housing Survey, about to be conducted by WDBC, was only being sent to 10% of households in the Borough. Mrs Ellicott explained the logic behind surveys and that this figure would be classed as robust!
64.2 Police Authority Nothing to report
64.3 Southern Link Nothing to report, next meeting June.
64.4 Nicholls Hall Mrs Boyd reported that the refurbishment was going well and that bookings were continuing to increase. Community development funding officers have recently visited and stated that the Nicholls Hall will be considered for funding for the areas where work is required, WI room and kitchen. She continued by stating that the last Bistro night raised in the region of £220 and that two will be held in June.
65.2006 - Receive financial report:
65.1 The clerk circulated balances as follows;
Current - £576.06
Flexi - £4,868.95
65.2 The following payments were authorised:
Clerk £246.00 Fixed expenses £15 Allianz & Cornhill £400.50 - Grass cutting £15 Seat repair £22.44 P Fletcher (mileage) £32.40 Ring & Ride £50 CAB £50 Transfer from Deposit to current £500.
65.3 Through problems with his PC the clerk reported that the accounts for 2005/06 could not be presented to members tonight for signing off. He assured members that they would be available at the June meeting.
66.2006 - Correspondence:
66.1 The clerk read out a letter from the management committee of the Nicholls Hall seeking a letter of support from the parish council to assist the grant applications applied for. This was unanimously agreed. Resolved.
67.2006 - Planning applications:
67.1 Barn Park No objections as considered to be an enhancement to the area although it is hoped that the windows will be in keeping with other properties in the village.
67.2 Coach House Proposal to fell trees No objections.
67.3 Bridge House Lodge An e-mail from the owner was read out in which certain accusations are made. The members felt that the fundamental question regarding whether the work carried out requires planning permission needed answering first and whether the new shed replaced like for like. If the answers were yes then DNPA should insist on a retrospective planning application for the work carried out. If the answer was no then clearly the issue should not be enforceable. The clerk was requested to write to the owner advising her of this and copy the Enforcement Officer at DNPA. The clerk was also requested to request the name of the person the owner has made an accusation against and to advise the Standards Committee accordingly of the members concerns. It was also felt that the clerk should explain to the owner of the role carried out by the parish council regarding planning issues.
68.2006 - Items raised at the last meeting
for inclusion on the May agenda:
None raised
69.2006 - Items raised
for inclusion on the June agenda:
69.1 Parish Plan Mrs Ellicott
69.2 Lydford Field Days Mr Powne
70.2006
- To agree the date of the next meeting:
70.1 The date of Tuesday 20th June2006 was agreed commencing at 7.00pm
There being no further business the meeting was formally closed by the
Chairman at 9.00 pm.
DG Evans
Clerk to the Parish Council 17th May 2006
Signed as a true and accurate record Date .
(Mrs K Boyd - Chairman)