DRAFT MINUTES SUBJECT TO AMMENDMENT
LYDFORD PARISH COUNCIL
MINUTES OF THE MEETING
Held in The Nicholls Hall
Tuesday 19th
December 2006
130-2006 Present:
Mrs L Cole: Mrs P Martyn: Mrs K Boyd (Chairman):Mrs L Ellicott (Vice-Chairman): Mr S Powne: Mr P Fletcher and Mr DG Evans (Clerk)
Parishioners and others in attendance:
Cllr A Hoskins
131-2006 Apologies
for absence:
PC Reed:
132-2006 Parishioners
and Visitors time:
132.1 Cllr Hoskins reported on the recent DNPA planning meeting and the decision taken regarding the application received from the Camping & Caravan Club which was rejected. He considered that the battle may be won but that the war will continue as it is anticipated that the C&CC will appeal against the decision. The C&CC have an exemption under the Caravan Sites & Control Development Act 1960 and so increasing the number of pitches would be permitted development. Considerable concern was expressed by the committee over this exemption and this should be considered by the full DNP Authority at their meeting on the 12th January 2003. The PC has written requesting that an application be made to the Secretary of State to withdraw this exemption in the DNP.
133-2006To approve
the minutes of the previous meeting:
133.1 The minutes of the meeting
held on Tuesday 21st November 2006 were signed, by the Chairman of that meeting, as a true and
accurate record, save for the addition of the following sentence at 125.2
per band D property owner if the grant from
DNPA is not forthcoming.
134-2006 Matters arising:
134.1 C&CC site Messrs Powne and Fletcher reported on the planning meeting at DNPA they attended and circulated briefing notes from it. A letter has been sent requesting the suspension of the permitted development rights which will be taken to the next full meeting due to be held on the 12th January. Concern was expressed that SWW had not responded to the proposal and agreed that a letter be sent to them seeking answers as to why they had not, in light of the fact that the current sewage treatment works cannot handle the current volumes never mind a proposed 50% increase. Environmental Health did object to the proposal, however no response has been received from George Greenaway re the meeting he has held with C&CC, as the re-opening date in March is now closing in. It was agreed that a letter be sent to him requesting the latest information and that they have issued the Statutory Notice, as suggested by them some months ago. It was further agreed that a notice be placed in the Parish Magazine, as presented by Mr Powne.
134.2 Book of Recollections The majority of books have now been distributed with those left being offered for sale at $5 each and the proceeds being distributed evenly to: The Nicholls Hall, The Sports Field, St Petrocs Church, The School and the Royal British Legion.
134.3 ING Award Presentation of cheque will take place during January, Mrs Ellicott and Mrs Martyn met with Andy Crabb and Paul Glanville of DNPA as agreed and agreed an exploratory dig, to be held in February
with Paul Glanville and a group of volunteers. It was agreed that the path up to the Spring should be registered with Land Registry, in the ownership of the Parish Council, to ensure that residents could enjoy the enhanced area in perpetuity. Mrs Ellicott agreed to undertake this work. Saturday February 10th was agreed as the date for the exploratory dig with Mrs Ellicott offering to write an article for the January Parish Magazine explaining what was happening and calling for volunteers.
134.4 Notice Boards- Mr Jones has been asked to attend to them.
134.5 Parish Plan The Drop in Day held on December 5th was well attended and as a result seven people have put their names down to form the Steering Group, with one other yet to be confirmed and two representatives from the PC (Mrs Ellicott and Mr Fletcher) this gives a workable group to drive this project forward. It was unanimously agreed that the members would now devolve responsibility to the Steering Group and that the inaugural meeting would be held on Wednesday 17th January commencing at 7.00pm. The clerk was requested to advise the volunteers, DNPA, WDBC, CCD and Cllr Hoskins of this date. Concern was expressed that no response had been received from The Board of Governors to the school requesting a representative. A letter from The Head Teacher was read out explaining why she considered that she did not have the time to attend extra meetings. It was felt that it was a shame that no one would be representing the issue of a lack of affordable housing previously raised by the Chair of the Board of Governors.
134.6 Definitive Map Review It was agreed to write again to Mrs Pengelly requesting an answer to the letter sent on 23rd November.
135-2006: Receive
report from Councillors on respective outside bodies:
135.1 DNPA No meeting
135.2 Police Authority No meeting
135.3 Southern Link Mrs Cole and Mrs Martyn reported on the meeting they attended when a report on Social Housing and Risk Assessment for Public Buildings and Fire risks was received.
135.4 Nicholls Hall Mrs Boyd reported that the paths around the Hall have been concreted to improve access to the Post Office, the last Bistro held was a success and that the Hall has received an anonymous donation for £100.
136.2006 - Receive financial report:
136.1 The following balances were reported and payments authorised:
Current account - £690.68
Deposit account: £7,866.49
Clerk £278.84: Audit Commission £141.00
A grant has been awarded for £2,025 for the Parish Plan and a grant of £120 has been received as a contribution towards grass cutting costs. It was agreed to transfer £2,000 from the deposit account to the current account.
136.2 Long and lively discussion took place regarding the setting of the Precept for 2007/08. The main area of concern again centred on the costs imposed onto parishioners in order to keep the toilets open through the winter months.
136.2 (contd It was proposed by Mr Powne that this parish council will contribute towards the costs of keeping the toilets open during the winter months to a maximum of 3% (or inflation whichever is the greater) over the existing payment made. This was unanimously agreed. The clerk was requested to advise WDBC accordingly.
It was proposed by Mr Powne and seconded by Mrs Ellicott that the Precept be set at £6,150 for 2007/08 this figure being the same as 2006/07 achieved by prudent financial management through the parish council maintaining costs to the same level as the current year. This was unanimously agreed. Resolved.
137.2006 - Correspondence:
137.1 None to hand
138.2006 - Planning
applications:
138.1 No new applications were received; however confirmation regarding the refusal of Raventor, Camping & Caravan Club and new gates at Highdown were discussed. Mr Powne stated that DNPA had received an anonymous letter of objection from a group of unnamed residents regarding the gates at Highdown. It was considered that DNPA had acted improperly by allowing this to be presented to members of the planning committee and that it should have been disregarded by DNPA planning officers because of it being anonymous. This was unanimously agreed and the clerk was requested to write to DNPA expressing this view.
139.2006 - Items raised at the last meeting
for inclusion on this agenda:
139.1 Inter Services Dinner Mr Powne reported on his attendance at this function and stated that it is imperative that this council is always represented at it in the future.
139.2 Clarification on the policy adopted by DNPA on the conversion of garages to living accommodation A letter from Mr Chris France was discussed.
139.3 Fence by the toilet block It was reported that this has been broken and the clerk was requested to write to WDBC requesting that repairs be undertaken.
139.4 Condition of Capt Hunters Memorial Plaque The clerk was requested to contact remaining members of his family to see if the original mould is held by them and to attempt to attain funding for a replacement plaque.
140.2006 Items raised for inclusion on
the January Agenda:
140.1 Nothing raised
141.2006
- To agree the date of the next meeting:
141.1 The date of Tuesday 16th January 2007 was agreed commencing at
7.00pm
There being no further business the meeting was formally closed by the
Chairman at 9.15 pm.
DG Evans
Clerk to the Parish Council 20th December 2006
Signed as a true and accurate record Date .
(Chairman)