DRAFT MINUTES SUBJECT TO AMMENDMENT
LYDFORD PARISH COUNCIL
MINUTES OF THE MEETING
Held in The Nicholls Hall
100-2005 Present:
Mrs L Cole: Mrs P Martyn: Mrs K Boyd (Vice-Chairman): Mrs S Holland: Mrs L Ellicott: Mr S Powne (Chairman): Mr P Fletcher
Mr DG Evans (Clerk)
Parishioners in attendance:
Three members of the public were present
101-2005 Apologies
for absence:
Cllr A Hosking DCC Mr P Glanville DNPA & PC K Reed
102-2005 Questions
from the floor:
102.1 The Chairman asked those
present if anyone had any items they wished to raise. Mr Hannaford raised his
concern that the road markings on the approach to the Granite way were either
insufficient or absent. He considered that the narrowing of the road could
cause an accident. The Chairman detailed the original strategy of SUSTRANS and
agreed to write to them expressing Mr Hannaford's concerns. It was also felt
that railings should be placed outside of the gate to ensure children do not
come straight out onto the road at this point. The Chairman also detailed his
progress regarding the hedges surrounding Town Bank as Mr Hannaford had
previously raised this item. It was agreed that a formal letter should be sent
to English Heritage requesting urgent attention to this matter.
103-2005To approve
the minutes of the previous meeting:
103.1 The minutes of the meeting held on 20th September were signed as a true and accurate record.
104-2005 Matters arising:
104.1 Dartmoor Inn Crossing The results of the recent traffic survey were discussed and it was agreed that they should be placed into the next issue of the Parish Magazine. The clerk was also requested to obtain the results of the survey carried out outside of Downtown farm. The Chairman also detailed his recent attendance at the Police Liaison Meeting where concerns by Tavistock residents was expressed regarding the lack of Police cover and the time lag in attending 999 calls.
104.2 Waste Treatment Works Response from DNPA regarding the enforcement order is still awaited.
104.3 A progress report on the book of recollections and audio tapes was sought. Mrs Martyn has a quantity of recollections that need transcribing onto a PC. The Chairman offered to scan in certain documents and Mrs Martyn agreed to get her hand written recollections onto a disc. It was agreed that November 18th would be the final cut off date for this to be carried out.
105-2005 Receive reports from Councillors on
respective outside bodies:
105.1 DNPA Next meeting 28th October
105.2 Police Authority See 102.2
105.3 Southern Link Committee The minutes of the last meeting were circulated to members.
105.4 Nicholls Hall Committee Mrs Boyd reported that they had held an extraordinary meeting solely to discuss the re-sitting of the Post Office where the committee agreed that the Post Office could be re-sited into the Nicholls Hall if no other suitable venue could be found. The Chairman interrupted at this point and distributed a proposed statement for the next issue of the Parish Magazine regarding the Post Office. Mrs Boyd continued by stating that the next meeting, which would be the AGM, was scheduled for the 17th November and that they were hopeful that some new blood might come forward to serve on it. It was agreed that Mrs Boyd would continue to serve on the Nicholls Hall Committee as the parish council representative.
106.2005
- Receive financial report:
106.1 The clerk circulated balances as follows;
Current - £772.39
Flexi - £5618.95
106.2 The following payments were authorised for September:
Clerk £263.30 Grass cutting £15 Audit Commission £141
106.3 Income during the period was: £3,000 from 2nd part of Precept
106.4 The clerk issued a spread sheet showing current costs to budget and asked all members to give serious thought to it in readiness for the November meeting to enable the 2006/07 Precept to be set. In the ensuing discussion concern over the continued opening of the Public Toilets and the costs involved was discussed. It was agreed that the clerk should write to Cllr Williamson seeking his support towards the continued opening of this much used facility and his assurance that the costs will not be increased from those currently received. It was also requested that Cllr Williamson should be requested to ascertain the cost and the reason for the current work being carried out at the junction of Skit lane and Silver street an who authorised this work. It was agreed to copy this letter to Cllr Hosking of DCC for his comments as well.
107.2005 - Correspondence:
107.1 Communication from Paul Glanville regarding the reconstruction of the bridge over the Lyd and the replacement of the gates on Highdown was read out and discussed. It was unanimously agreed that his comments regarding the gates was inaccurate and that these had been placed in situ by DNPA to stop motorists driving down to the river. They had not, as intimated in his letter, been placed there by the Lyford Commoners during Foot & Mouth.
108.2005 - Planning
applications:
108.1 Pulborough House Change of use of disused barn to ancillary accommodation and a holiday let No objection was raised, however, the members unanimously requested that a condition be placed on that all vehicles for this property must use the dedicated off road parking bay, as detailed on the plans and not park in the road to the front of Pulborough House.
109.2005 - Items raised
for inclusion on this agenda:
109.1 Sign at Castle Park: A response from Highways is awaited.
109.2 English Heritage re: trees See 102.1
109.3 Parking between War Memorial and School A letter received from Paul Marshall of Highways was read out in which he identifies the main problem as being cars belonging to Teachers which are parked immediately outside the school gates. The clerk was requested to respond to this letter emphasising the problems experienced by those parents delivering/collecting children from school, either by car or by foot. It was also agreed to advise the Police and to request a Health & Safety check be carried out and to seek consideration for zig-zag lines to be placed outside the school entrance. A letter was received from Mr Potter relating, in the main, to items falling outside of the remit of the parish council. The clerk informed the members that a response had been sent advising Mr Potter of this.
110.2005 Items
raised for inclusion on the November agenda:
110.1 Grass cutting Mr Powne
111.2005
- To agree the date of the next meeting:
111.1 The date of Tuesday 15th November 2005 was agreed commencing at
7.00pm. (Apologies were received in
advance from Mrs Ellicott)
There being no further business the meeting was formally closed by the
Chairman at 9.25 pm.
DG Evans
Clerk to the Parish Council 19 October 2005
Signed as a true and accurate record Date .
(Mr S Powne - Chairman)