DRAFT MINUTES SUBJECT TO AMENDMENT
LYDFORD PARISH PLAN
STEERING GROUP
Held on 14 March 2007
At 7pm, Nicholls Hall
Lydford
Present: Judith Gannon Chair
Lorraine Ellicott Lydford Parish Council
Amy Friend Young People
Tanya Morel Sports Field
Maria Jones Secretary
1. This meeting was held as a continuation of the Steering Group Meeting on
28 February 2007 where it was deemed necessary to continue the Agenda points of 4.7 4.12 at a later meeting of 14 March 2007.
2. Apologies:
Michael Weller PCC and Horse Riders
Peter Fletcher Lydford Parish Council
Robert Plumb WDBC
Mike Crocker Farmer/Bellringers
Jo Rumble DNPA
Adrian Hepworth Nicholls Hall
3. Minutes of the Last Meeting Held On 28 February 2007
The Minutes of the last meeting were agreed upon to be a true and accurate record of the proceedings.
4. Matters Arising (continuation of Agenda
of 28 February 2007):
4.7 Review and Agree Draft Issue List
4.7.1 Are there any other issues to be included?
It was agreed that the Draft Issues/Focus Groups/Action Plan produced by JG at this time listed the main issues surrounding the Parish Plan (copies handed out to all members of the Steering Group).
4.7.2 Have we included everyone?
It was noted that at this time everyone in the community will be represented under the various headings of the Parish Plan.
4.8 Agree Focus Groups to Cover Issues
It was proposed that the following issues be Actioned by attending members:
· Article for April Parish Magazine (deadline 20 March) JG
· Draft out 1st Questionnaire
· Arrange Parish Plan Open Day for 8 May 2007, (noted in point 4.5) -
Contact following societies/groups for input:
§ National Trust, Forestry Commission, MOD, DNP, PC (LE)
§ Sports Field (TM)
§ David ? NT (Postcards), Ann Easley (Photographs), WestDEN (MJ)
§ Community Council for Devon
4.9 Review Next Steps and Timescale
Open Day It was discussed and agreed with enthusiasm that the Parish Plan should be subject to an Open Day allowing all members of the Community to attend and contribute, with the return/take-up of a Questionnaire. It was suggested that the day should run from 14.30hrs 1900 hrs on 8 May 2007, time which would allow all sections of the community to attend when convenient. It was also suggested that refreshments for all be supplied with a form of entertainment/attraction for the younger side of the community.
In the absence of other Steering Group members we reviewed the next immediate steps to be taken (in the short term) to take forward the Plan and in point 4.10 a course of action was agreed.
4.10 Agree Next
Steps, Communication and Timescale
It was agreed upon that the next step for the Parish Plan Steering Group was to:
i) Organise and distribute the 1st Questionnaire before the 8 May 2007.
ii) Arrange and book the Open Day and in doing so contact those member groups noted in 4.8 for input.
iii) Arrange advertising in local media for the Open Day
iv) Confirm funding and costs
4.11 Funding of
Parish Plan Process & 4.12 Funding of Action Plan
It was noted that funds for the Parish Plan Process and Action Plan were guaranteed and that extra funding, if needed, could be sought by other West Devon Organisations.
5. Any Other Business
No other Business was discussed.
6. Date of the Next Meeting
The date of the next meeting was agreed as Wednesday 18 April 2007 at 7pm, Nicholls Hall, Lydford.
The meeting ended at 2020 hrs
Chair
. (A true and accurate record of the Minutes)
Dated
..