DRAFT MINUTES SUBJECT TO AMENDMENT
LYDFORD PARISH PLAN
STEERING GROUP
Held on 18 April 07
At 7pm, Nicholls Hall
Lydford
Present: Judith Gannon Chair
Lorraine Ellicott Lydford Parish Council
Amy Friend Young People
Tanya Morel Sports Field
Michael Weller PCC and Horse Riders
Peter Fletcher Lydford Parish Council
Robert Plumb WDBC
Mike Crocker Farmer/Bellringers
Adrian Hepworth Nicholls Hall
Maria Jones Secretary
1. Apologies:
Jo Rumble DNPA
2. Minutes of the Last Meeting Held On 14 March 2007
The Minutes of the last meeting were agreed upon to be a true and accurate record of the proceedings.
3. Matters Arising:
3.1 Plans for Open Day – 8 May 2007:
It was agreed that the open day should be run to the following timetable:
1100-1430 Start of Set-up incorporating Drop-in (Sherry and lunch available)
1430 Official Open Day Start
1530 Entertainment for School Age (Creative T-Shirt Decorating and Refreshments)
1630 Raffle/Lucky Dip available for Older Children
1730-1900 Cocktail Hour (Wine and nibbles available)
Refreshments will be made available throughout the day.
Organizations/Societies Attending:
National Trust (confirmed)
MOD (confirmed)
WestDEN (to be confirmed) – Action MJ
Lydford Sports Field (confirmed)
Forestry
Commission (to be confirmed) – Action JG/LE
DNP (confirmed)
Devon County Police (to be approached) – Action LE/MJ
Community Council of Devon (to be approached – Action MJ
Parish Plan Group
Following are further actions to be taken and confirmed:
· Arrange Refreshments – LE to talk to Sue Holland
· Purchase of T-Shirts etc – MJ (30 required)
· Advert for Parish Magazine – JG/MJ (deadline 20 April 07)
· Arrange and Design a poster for notice boards, local businesses, school, website etc – TM/MJ
· Purchase of 2x£10 HMV vouchers (LE?)
· Arrange notices for school and RSVP
·
Meet at the Nicholls Hall 1 May at 7pm for leaflet
pick-up
It was
noted and agreed upon that the display boards being used for the Open Day should be themed, for example, Housing,
Transport (Cars, Cycling, Public
Transport), Health, Education, Jobs, Tourism, Countryside, Heritage and Sports and Leisure. Action: MJ to do signs (display boards confirmed by Robert Plumb)
3.2
Draft Questionnaire
Members of the Steering Group had viewed the Draft Spring Questionnaire prior to the meeting and were asked for their comments. A number of alterations had been made to the questions prior to the meeting and an up- dated Questionnaire was handed out. All were in agreement that the questionnaire covered the initial requirements at this time with only a few minor changes (latest version attached).
It was agreed that this Questionnaire would help formulate and gather information to support a later and more in-depth questionnaire later on in the year. It was decided that at this point this one would initially be available at the Open Day and would then be distributed formally to all households by the 28 May 2007, with a view to distributing the second and main questionnaire in September 2007 (after community feedback and discussion).
It was noted that perhaps questionnaires should be numbered (record keeping for numbers sent out and returned) and that notice should be included (bottom of questionnaire) as to where the questionnaires can be dropped off after completion, for example, drop-off boxes in the Nicholls Hall, Castle Inn and Shop (all of which have to be confirmed)
4. Any Other Business
No Other Business was discussed.
5. Date of the Next Meeting
The date of the next meeting was agreed as 16 May 2007 at 7pm, Nicholls Hall, Lydford.
The meeting ended at 2015 hrs
Chair …………………………………. (A true and accurate record of the Minutes)
Dated …………………………..