The AGM of the Lydford Sport Field Committee was held on
Wednesday 22nd February 2006 at 7.00 pm in the Nicholls Hall, Lydford
Present: Members of the outgoing committee. There were no members of the public.
Mr Colin Friend as the outgoing Chairman
opened the meeting and thanked everyone for attending.
1)
Apologies
for Absence
Apologies were received from Mrs Lorraine
Ellicott, Mr Johnny Friend and Mr Ted Lyon.
Minutes of Last AGM Meeting (15.2.05) were read out by the Secretary
The minutes were agreed and then signed by the
Chair as a true and accurate record.
2)
Matters
Arising from the Minute
There
were no matters arising.
3)
Chairman’s Report
The
Chairman delivered his annual report as follows:
“Welcome and thank you for attending
this AGM. I give this report after two
years in my capacity as Chairman.
This last year has again been
interesting and exciting and once again has proved quite demanding The committee have met formally on six
occasions with small meetings and maintenance parties to ensure the Sports
Field is maintained to a reasonable standard and all financial bills have been
met.
I can report that the electricity trench
was dug and the cable connected in the early part of June, so the pavilion now
has electricity. My thanks go to the
Abel/Huggins family for their cooperation in allowing the trench to be dug
across their land. As a result of this
connection, facilities for the summer fayre were increased, and the Parish
Council was able to hold the village VJ Day commemorations at the Field knowing
there was sufficient lighting for the evening which made all the difference to
that day.
The pavilion continues to
deteriorate. I can report that a
planning application for a new pavilion has been submitted and approved, and
building regulation approval has also been successful. We are deeply grateful to Mr Peter Fletcher
for his commitment in helping to draw up the plans and building specification,
and deal with the building regulations etc.
Estimates for rebuilding have been sought, and the committee is
currently seeking grant aid up to a figure of £70,000. The pavilion will remain as it is for this
current year, and we hope to be in a position to take it down at the end of the
current cricket season.
I can also report that following the
vesting of the Sports Field with the Charity Commissioners, the land is now
also registered at the Land Registry so there can be no argument about
boundaries, easements etc. I would
reiterate that the village owns the Sports Field, the Management
Committee (elected and otherwise) deal with day to day management, and the role
of the Charity Commissioners is merely to deal with the sale of the land should
it be required, but only at the request of the village.
Fund raising, as always, has been a
priority this year and the committee has been busy collecting and selling logs,
holding an auction of promises, and bingo evening, hiring out and erecting the
two marquees, running a successful bar at a local dance and at the Parish
Council VJ Day, as well as holding another successful summer Fayre and Summer
Fayre Dance. I am very grateful to the
Fox and Hounds for holding a skittles evening for Sports Field funds. I am pleased to report that we have met all
expenses from last year. Our treasurer
will give a break down of these figures when she gives her report.
The committee is really pleased to see
that use of the Sports Field for village activities continues. It proved the perfect site for the Parish
Council VJ commemorations and Scare Crow Picnic, and has served the Cricket
Club well. With the addition of two
sets of football goals it is heartening to see youngsters practising their
football, as well as cricket and golf.
And finally, we have had tremendous
support from the village, - financially, verbally and in writing in the form of
the letter we sent out. None of us are
involved with this committee for any desire for personal gain, but are
committed to the idea of keeping the Sports Field at its best for the entire
village to use. We are extremely
grateful for your support during the last year, and sincerely hope we can
expect this to continue during the coming year.”
4)
Treasurer’s Report
The Treasurer had produced accounts
detailing the breakdown of income and expenditure over the past financial year
from 1.1.05 to 31.12.05. These showed
that the General Sports Field Account had an ending balance of £2,725.98 and
the New Pavilion Fund an ending balance of £7,078.71, giving a total amount of
£9,804.69. The Sports Field assets now
include two marquees, the electricity supply, football goal posts and the
planning permission and building regulation approval. In her absence, she had kindly produced notes as shown below:
“Over the last year the Sports Field has
raised over £7,500 and spent over £1,000 on planning permission and building
regs, and finally installing the mains electricity supply.
Profit for the year was over £5,000. The running cost of the Field is
approximately £1,000.
Major fundraising events were Summer
Fayre, VJ Day, Auction of Promises and selling the logs – all of which
generated over £6 k.
We now have a Deposit account which
earns us interest. This called the New
Pavilion Fund.
With nearly £10 k at our disposal, we
are in a good position to apply for grants. We need to obtain 2/3 quotes for the cost of building the new
pavilion and then to fill the forms in!
WestDen have recommended that the
initial applications should be to Sport England, The Foundation for Sports and
the Arts, and West Devon Borough Council. They will be submitted by the end of March 2006.”
5)
Committee
The Secretary reported that she had
received nominations from eight villagers eligible to stand for the Committee,
insufficient for an election. The
following will form part of the Sports Field Committee:
Mr Colin Friend
Mr Johnny Friend
Mrs Sue Powne
Mrs Sue Holland
Mr Steve Powne
Mrs Lorraine Ellicott
Mr Ted Boswell.
Mr David Evans
The Cricket Club
Representatives are:
Mr Graham Pengelly
Mr David Hocking
Mr Paul Strawbridge
6)
Pavilion Update
As reported above, the Committee is now
in a good position to seek grant funding for the new pavilion and is seeking
funding up to £70,000. This may appear
to be a large amount, but the current planning conditions for new build demand
such a price. Even so, the Committee
has deliberately sought planning permission for what is effectively a “no
frills” block built building which separate male and female changing
facilities, kitchen and social area and secure storage area. With low cost maintenance this will be a
building which will not impose impossible financial demands on a small
community such as Lydford.
7)
Any Other Business
None.
There being no further business the
Chairman declared the meeting closed at 7.15 pm