The AGM of the Lydford Sport Field Committee was held on
Thursday 12th February 2009 at 7.40 pm in the
Nicholls Hall, Lydford
Present: Members of the outgoing committee, Mr Clive Piper and Mr Paul
Brookes
Mr Colin Friend as the outgoing Chairman
opened the meeting and thanked everyone for attending.
1)
Apologies
for Absence
Apologies were received from Mr W Power, Mrs
T Morel, Mr J Friend, Mr T Boswell, Mr M Johnson, Mr M Crocker.
Minutes of Last AGM Meeting (21.2.08) were read out by the Secretary.
The minutes were, agreed and then signed by
the Chair as a true and accurate record.
2)
Matters
Arising from the Minute
There
were no matters arising.
3)
Chairman’s Report
The
Chairman stated that it was his intention to stand down as Chairman and from he
committee. The Chairman went on to deliver
his annual report as follows:
“The committee has met 8 times during
the past year.
This past year has put the icing on the
cake with the opening of the pavilion on 6th September. It was a shame about the weather, but it’s surprising
how a few free drinks makes the weather disappear.
The whole experience of taking on the
role of Chairman has made me a lot more confident in myself. It will stay with me for the rest of my life
and I must thank everyone who asked me to take the role on.
It may seem to some people I should stay
until everything is finished in the pavilion, but I feel the time is right to
step down. Hopefully a new chairman can
pull everyone together to give what is only a small push together to fully
finish the job. I personally feel it
should be someone who has not been involved in the building so far, but this
will be down to the committee.
I still intend to be available to help
if needed as I truly believe in what has been achieved and the potential for the
field and the village.
Hopefully the weather will be better
this year and the field will be used a social area for the village, as this was
my aim whilst Chairman.
Again, thank you for this great
experience which was made easy by having a good secretary – thanks, Sue.”
4)
Treasurer’s Report
The
Treasurer presented accounts detailing the income and expenditure for the
year. These accounts would also be used
in the AGM to follow this meeting. An
income of £10,641.12 had been received which consisted of £4,886.84
unrestricted income and £5,754.28 restricted income, ie for pavilion fund
only). £1000 of the restricted income
had been received from donations and the rest from the VAT refund. The expenditure figure of £6,712.88 showed
£2,412.63 spent on the pavilion, and £4,300.25 spent on day to day running
expenses which included £2,100 spent on the grass machine. The profit for the year was £3,928.24, which
added together with £966.39 carried over from the previous left a cash balance
of £4,893.73. There were no outstanding
invoices and no monies owed.
During
her report the Treasurer stated that over £54,000 had been raised to build the
pavilion, £25,000 of which had been raised with the village itself – no mean
feat considering it consisted of only 180 homes. To date, the pavilion itself had cost £41,729.96. She concluded her speech by thanking the
Chairman on behalf of the committee for the fact that the project would never
have got off the ground without his dedication and commitment, and that he was to
be congratulated on all that had been achieved. Modestly the Chair replied that everyone paid their part, but all
present joined in with their thanks.
Mrs
Holland proposed and Mr Powne seconded the acceptance of the accounts and which
were duly signed. The Treasurer was
thanked for the time and effort she had put into preparing the accounts.
5)
Committee
The Secretary reported that Mr Ted
Boswell and Mr Colin Friend had tendered their resignations from the
committee. In his absence, Mr Boswell
was thanked for his help during his time on the committee with the pavilion
project. His contribution had been as
valued as that of everyone else. The
Secretary reported that she had received nominations from eight villagers
eligible to stand for the Committee, insufficient for an election. The following will form part of the Sports
Field Committee:
Mr Johnny Friend
Mrs Sue Powne
Mrs Sue Holland
Mr Steve Powne
Mrs Lorraine Ellicott
Mr Mick Jones
Mr Michael Johnson
Mr Clive Piper
Mr Paul Brookes
The Cricket Club
Representatives are:
Mr Graham Pengelly, Mr Will
Power, Mr Frank Ward and Mr Lee Easton.
The School Representative is
Mrs Tanya Morel.
Mr Piper and Mr Brookes were
welcomed and thanked for standing for the Committee. The officers would be elected from the committee members at the
next Sports Field Committee meeting.
The meeting continued under the present Chair, Mr C Friend.
6)
Any Other Business
The question of the summer fayre was
raised and the fact that it had proved very hard for the Committee to cover all
aspects. It was agreed that other
interested people or organisation would be contacted with a view to seeking
some help.
There was no other business and the
meeting ended at 8.05 pm
Minutes of the 2008 AGM
Minutes of the 2007 AGM
Minutes of the 2006 AGM
Minutes of the 2005 AGM
Minutes of the 2004 AGM